ABI User Documentation

From Aeries Online Help
Jump to: navigation, search


The ABI documentation provides information on how teachers within the classroom can update attendance, gradebook, grades and progress reports in the Aeries® database.

Documentation

User Documentation - Aeries Browser Interface
Adobepdficon.png [User Documentation - Aeries Browser Interface]

Contents







Aeries Browser Interface - User Documentation

The Aeries® Browser Interface is an application accessed through a web browser that can be used by teachers within the classroom to update attendance, gradebook and grades in the Aeries® database.

ABI User Documentation 01.png

The ABI application can also be made accessible to parents and students.

Remember: ABI is a Web application and uses a single click when accessing programs.


To Access ABI

The Aeries'''® Browser Interface or ABI can be setup and accessed from any PC that has access to the Internet. The user must be setup by the System Administrator at the school district in order to have access to the system.

ABI can be viewed in Netscape 4.x or greater, Internet Explorer 4.x or greater, or any industry standard web browser that supports JavaScript. We have had the most success with Internet Explorer.

It is recommended that Mac OS users not use Microsoft's Internet Explorer due to known bugs that prevent the stable use of the Aeries Browser Interface. Some features may not be available in some web browsers.

ABI User Documentation 02s.png

To access ABI, type the name of the user into the User Name field and press Tab. Type the password that has been assigned in the Password field. Click the mouse on the drop down arrow to the right of the School field and click the mouse on the school selected.

Click the mouse on the Log In button and the Home page will display. At the top of the screen tabs will display that allow you to access Attendance, Grades, Student Info and various Resources.


ABI User Documentation 03.png

Place the cursor directly on the tabs and dropdowns will display.

ABI User Documentation 04.png

On the left side of the Home page is an Attendance Reminder for the teacher. On the right side of the page, messages display that have been sent out by the school either to the user signed in or to all users.

ABI User Documentation 05.png

In the center of the Home page is an Event Calendar. Teachers can post events that their students and parents will see. Gradebook assignments will automatically show up for students and parents. The School or District also has the ability to post events that EVERYONE will see in ABI. Examples of events include Back-To-School-Night, Parent-Teacher Conferences, or when Report Cards are scheduled to be sent home.

The Event Calendar can be displayed by Day, Week or Month. The following is the Month view.

ABI User Documentation 06.png

Attendance

The Attendance screen can be accessed for attendance update or display. Click the mouse on the Take Attendance option. The Current Period for the teacher signed into ABI and all students currently enrolled for that period will display. The Current Period is determined according to the bell schedule.

The entry field for the date selected will display in yellow and the previous days will display with any previous absence codes entered.

ABI User Documentation 07.png

To change the date, click the mouse on Change Date at the top of the screen. A date selection box will display with a drop down to access various months. All dates displayed are color-coded. Each color represents whether the date can be updated or view only. The System Administrator presets the date range for the attendance update. The date displayed in green is the current date to be updated. The dates in red are holidays and cannot be accessed.

The dates displayed in yellow are the dates within the preset date range and can still be updated, although caution must be taken since some are previous dates. As the date advances past the date range the buttons display in gray and are View Only.

ABI User Documentation 08.png

To display an attendance date by period click the mouse on the date selected. The following form will display.

ABI User Documentation 09.png

The Current Period for the teacher signed into ABI and all students currently enrolled will display. The Current Period is determined according to the bell schedule.

The entry field for the date selected will display in yellow and previous days will display with any previous absence codes entered. Any dates displayed in red indicate the date was a holiday and cannot be accessed to post attendance.

Attendance Update

To select the attendance period click the mouse on the period number to be updated in the View Period: field.

ABI User Documentation 10.png

The View Period: field will display the period selected and the students enrolled. Attendance for previous days will also display for these students. To update the attendance click the mouse on the absence mark button for the student selected. A black dot will display below the absence mark.

ABI User Documentation 11.png


After all absence marks have been entered click the mouse on Submit Attendance – Even if all students are present. This will automatically update the Aeries'''® database and the date displayed in yellow will now contain the absence mark. Once the period is updated the View Period: field will change from red to black. If there is attendance that still needs to be updated, messages will display in red at the top of the screen. For example: Need to Take Attendance Yesterday for Period: 4 5 6.

ABI User Documentation 12.png

NOTE: Attendance MUST be submitted daily regardless if there are no absences or tardies.

Attendance by Student Photograph

To display attendance with a photograph of each student enrolled click the mouse on Take Attendance by Photo. The following screen will display with the students in seating chart order.

ABI User Documentation 13.png

The Current Period for the teacher signed into ABI and all students currently enrolled will display. The Current Period is determined according to the bell schedule. A photograph of the students enrolled will display. No previous days' attendance will display and only attendance for the date selected can be marked.


To update attendance, click the mouse on the period selected in the View Period: field. The Current Period: field will display the period selected. The students enrolled in this period and the photograph on file will display.

ABI User Documentation 14s.png

To update the attendance click the mouse on the absence mark for the student selected. A black dot will display next to the absence mark. After all absence marks have been entered click the mouse on Submit Attendance – Do this before leaving this page. This will automatically update the Aeries'''® database.

Once the period is updated the View Period: field will display the period number in blue for periods that have been updated and red for periods that have not been updated. All absence marks submitted will display next to the students name. It is very important that Attendance is submitted as soon as entry is complete. '''Absence marks can be lost due to delay.

ABI User Documentation 15.png

Adjust Seating Chart

To adjust the seating chart order, click the mouse on Seating Chart. The Seating Chart displays Table View or Free Form View.

Table View

The Table View displays by row and seat. For example, Shane Armitage is seated in the first row (A), first seat (1). To change the row, enter the new row number in the left box. To change the seat, enter the new seat number in the right box.

ABI User Documentation 16.png

For example, Shane Armitage has now been changed to the second row, first seat (A, 2) and Kevin De La Garza has been changed to first row, first seat (A, 1).

ABI User Documentation 17.png

Click the mouse on the Submit Changes – Do this before leaving this page.

Mass Assign Seats

To mass assign the seating chart order, click the mouse on Mass Assign Seats for the Current Period: selected.

ABI User Documentation 18.png

The Seating Chart displays by row and seat. A selection box displays at the top to Mass Assign Seats by Name or Random order. Select the Rows or Seats to fill. Select to fill Across the chart or Down the chart. Click the mouse on Mass Assign Seats. The seat chart will massively be re-assigned.

ABI User Documentation 19.png

Free Form Seat Assignments

The Free Form View allows teachers to drag and drop students into the Seating Chart.

Click on the student's picture and drag it below the black line into the seating chart.

ABI User Documentation 20.png

The teacher can also click on the students name in the New Student drop down, and drag their picture to the seating chart. Click the mouse on the Submit Changes – Do this before leaving this page.

ABI User Documentation 21.png

Supplemental Attendance

The Supplemental Attendance screen can be accessed for supplemental attendance update or display. Click the mouse on Supplemental Attendance on the Attendance tab dropdown. The View field will contain a dropdown of all sessions for the teacher. To take attendance, click the mouse on the Present radio button for all students who are present. Click the mouse on the Submit Attendance button.

ABI User Documentation 22.png

Attendance Reports

Click the mouse on the Reports tab and the following attendance reports will display.

ABI User Documentation 23.png

To print the weekly attendance, click the mouse on Weekly Attendance Report. Select the Period and Week to print. Click the mouse on the Submit button.

ABI User Documentation 24.png

The following report will display. Click the mouse on the Printer button to print the Weekly Attendance Report.

ABI User Documentation 25.png

To print the Attendance Log Report, select the Period or All. Enter an Attendance Start Date and End Date. Select Show Only Transactions By. Click the mouse on the Submit button.

ABI User Documentation 26.png

The following report will display for a secondary school. The report will print all attendance changes in the ATL – Attendance Log table.Click the mouse on the Printer button to print the Attendance Log Report.

ABI User Documentation 27.png

The following report will display for an elementary school. Click the mouse on the Printer button to print the Attendance Log Report.

ABI User Documentation 28.png

To print the Daily Attendance Summary Report. Select the Period and Attendance Codes to print. Enter a Start Date and End Date. Click the mouse on the Submit button.

ABI User Documentation 29ss.png

The following report will display. Click the mouse on the Printer button to print the Daily Attendance Summary Report.

ABI User Documentation 30.png

To print class address labels, click the mouse on Address Class Labels. The following options will display. Choose a class and select or deselect the appropriate options. Click the mouse on the Submit button to generate the labels.

ABI User Documentation 31.png

The following screen will display with all students from the period selected. Click the mouse on the Printer button and class address labels will be generated.

ABI User Documentation 32.png

To print the class rosters, click the mouse on Class Rosters. Select the Period or All and Attendance Month to print. Click the mouse on the Submit button.

ABI User Documentation 33.png

The following report will display. Click the mouse on the Printer button to print the Class Rosters.

ABI User Documentation 34.png

Grade Reporting

The Grade Reporting screen can be accessed for update or display from the Grades tab on the Home page. Placing the cursor directly on the Grades tab and dropdowns will display.

ABI User Documentation 35s.png

The following screen will display. Click the mouse on Grade Reporting.

ABI User Documentation 36.png

The Grade Reporting screen will display the Current Period for the teacher signed into ABI. All students currently enrolled will display. To select a different period, click the mouse on the period number and page in the View Period: field.

ABI User Documentation 37.png

The students enrolled in this period and any previous grade marks for this class will display on the screen. The next grade mark to be utilized, credits for this class, comments and absences will also display.

A message will also display in yellow below the Current Period indicating the period of time that a teacher can post a students grades. To add or update a current mark for the grading period displayed, click the mouse on the arrow to the right of the grade mark field. A drop down listing will display the valid grade marks.

ABI User Documentation 38.png

To view all valid grade marks click the mouse on the scroll bar. Click the mouse on the valid mark and the new mark will display in the grade mark field. To add marks for Citizenship, Work habits or Comments enter the code into the field.

ABI User Documentation 39.png

After all grade marks have been entered click the mouse on Submit Grades – Do this before leaving this page!. This will automatically update the grades in the Aeries'''® database and a message will display in red at the top of the screen.

NOTE: Grades MUST be submitted as soon as entry is complete. Grades entered can be lost due to delay.

Display Codes and Descriptions

The codes for the Citizenship, Work habits and Comments fields are available for display. The headings for these fields are abbreviated and underlined (CI, WH, C1, C2, C3).

ABI User Documentation 40.png

To display the codes and descriptions click the mouse on the abbreviated heading and the codes and descriptions will display. Click the mouse on the Back button to return to Grade Reporting.

ABI User Documentation 41.png

Mass Set Citizenship and Work Habits

Citizenship and/or Work Habit codes can be entered for all students by using the Mass Set option. Choose CI for Citizenship or WH for Work Habits and enter the code to add to all students. Click on GO. The message below will be displayed. Submit Grades to save the Citizenship and Work Habits.

ABI User Documentation 42.png

NOTE: Grades MUST be submitted as soon as entry is complete to also save Citizenship and Work Habit changes. Grades and Codes entered can be lost due to delay.

Load Grades from Gradebook

After the Gradebooks have been completed, the grade marks can be calculated from the Gradebook and transferred over to the student's grades. To load grades click the mouse on Load From Gradebook in the top right hand corner.

ABI User Documentation 43.png

The following screen will display. From Load Grades into click the mouse on the drop down and select the period. Click the mouse on the Next button.

ABI User Documentation 44.png

From Which Mark? click the mouse on the drop down and select the correct marking period. Click the mouse on the Next button.

ABI User Documentation 45.png

The following screen will display with current gradebook assignments. From Gradebook click the mouse on the drop down and select which gradebooks will be used to calculate grades. Enter the Assignment Range and % of Overall Mark. Click the mouse on the Next button.

ABI User Documentation 46.png

The following screen will display with Gradebooks and Marks to be calculated and loaded. The High and Low Percentages must be entered to calculate the Marks. After all High and Low Percentages have been entered click the mouse on the Next button.

ABI User Documentation 47.png

The following screen will now display the Gradebooks and Marks to be calculated. Below that will display the students with their Overall percentage and the grade mark that was calculated. To update the marks into grades click the mouse on the Update Grade Reporting button.

ABI User Documentation 48.png

The Gradebook Reporting screen will now display. All marks calculated above for the students will display on the Grade Reporting screen. To add any marks for Citizenship, Work habits or Comments enter the code into the field.

After all marks have been entered click the mouse on Submit Grades – Do this before leaving this page! This will automatically update the grades in the Aeries'''® database and a message will display in red at the top of the screen.

ABI User Documentation 49.png

Student Info

The District ABI Administrator can select certain student information that can be viewed by teachers. To view the student information available, click the mouse on the Student Info tab.

ABI User Documentation 50.png

The following screen will display with a class listing displayed on the left hand side of the screen for the teacher signed into ABI. Tabs will display to the right of the different data. Click the mouse on the drop down to select the period in the View Period field.

ABI User Documentation 51.png

The students currently enrolled for the teacher and period selected will display. To view a particular students information click the mouse on the student's name. Select the data to be viewed and click the mouse on the tab. The data will display on the screen for the student selected.

NOTE: Student data available for the teacher to view is determined and setup by the District ABI Administrator.

To display student demographics click the mouse on the Student Info tab. The following screen will display with the demographic information for the student selected.

ABI User Documentation 52.png

To prevent address and phone number information from being displayed to users of ABI (including teachers, parents, students or administrators) a code can be added to the STU.DNR field in Aeries. The code needs to have a value of 1.00 in the Amount field in the Code Table.

ABI User Documentation 53.png

Then assign the student the code and the address and phone numbers for the student and contact records will not display in ABI.

ABI User Documentation 54.png

Attendance

To display a student's attendance click the mouse on the Attendance tab. The following screen will display with the attendance for the student selected.

ABI User Documentation 55s.png

Assertive Discipline

To display assertive discipline for the student selected click the mouse on the Assertive Discipline tab. The following screen will display with information if available.

ABI User Documentation 56.png

Class Schedule

To display the class schedule for the student selected click the mouse on the Classes tab. The following screen will display with the classes the student is currently enrolled in.

ABI User Documentation 57.png

Contacts

To display the contacts and emergency contacts for the student selected click the mouse on the Contacts tab. The following screen will display.

ABI User Documentation 58.png

To prevent contact information from being displayed to users of ABI (including teachers, parents, students or administrators) a code can be added to the STU.DNR field in Aeries. The code needs to have a value of 1.00 in the Amount field in the Code Table.

ABI User Documentation 59.png

Then assign the student the code and the address and phone numbers for the student and contact records will not display in ABI.

ABI User Documentation 60.png

Course Requests

To display the classes that a student has requested for the upcoming semester click the mouse on the Course Requests tab. The following screen will display with the courses requested.

ABI User Documentation 61.png

Discipline

To display discipline for the student selected click the mouse on the Discipline tab. The following screen will display with information if available.

ABI User Documentation 62ss.png

Grades

To display a student's grades for this class click the mouse on the Grades tab. The following screen will display.

ABI User Documentation 63.png

Medical

To display medical information for the student selected click the mouse on the Medical tab. The following screen will display with the option to view the student's medical, medical history and immunizations.

ABI User Documentation 64.png

Testing

To display a student's test scores click the mouse on the Testing tab. The following screen will display.

ABI User Documentation 65.png

Transcripts

To display a student's transcript information click the mouse on the Transcripts tab. The following screen will display with all transcript history for the student selected.

ABI User Documentation 66.png

Graduation Status

To display a student's graduation status click the mouse on the Grad Status tab. The following screen will display with the graduation requirements and the graduation status for the student selected.

ABI User Documentation 67.png

Print Student Info

To print student information, select the student and data to print. For example, below Testing information for Alice Abbott is displayed. Click the mouse on Printer Friendly Version.

ABI User Documentation 68.png

The following screen will display with all data for the student selected. Click the mouse on the Printer button and a report will be generated.

ABI User Documentation 69.png

Print Class Labels

To print class labels, click the mouse on View Period and select the period to print. Click the mouse on Print Class Labels.

ABI User Documentation 70.png

The following screen will display with all students from the period selected. Click the mouse on the Printer button and class labels will be generated.

ABI User Documentation 71.png





Personal tools
Namespaces
Variants
Actions
Navigation
Category
Toolbox