Aeries Web 504 Plan

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Documentation

Aeries Web 504 Plan
Adobepdficon.png [Aeries Web 504 Plan - Updated March 20, 2017]


Contents






Fields

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Stakeholders.png


Evaluation Criteria.png

Eligibility.png


Accomodations.png



Aeries Web - Aeries.Net 504 Plan

504 Setup

The Aeries Web Version 504 Plan page can be used to outline how a student's specific needs in the education environment are met. The 504 Plan page can be used to describe Accommodation Plans to assist the student in meeting their educational goals.

The 504 Plan page can be used to list Plan Details including a description of the student's impairments and 504 Plan dates. There are also areas to list Stakeholders, Evaluation Criteria, Impairments, Eligibility, and Accommodations.

Before using 504 for the first time, be sure to read the section of this document outlining Tables & Fields, as well as sample code table values that can be added.

The Aeries Web Version 504 Plan page can be accessed from the Student Data | Programs | 504 Plans node on the Navigation tree.

Aeries net 504 02282017 01.png

After clicking on the 504 Plan node the following page will display.

Aeries net 504 02282017 02.png

TABLES & FIELDS

The following Tables and Fields are associated with the 504 Plan page. Codes for some of the below tables and fields MUST be setup in the Code Table prior to using the 504 Plan page. Code table categories, if specified, are also used on the Evaluation Criteria, Impairments, Eligibility, and Accommodations tabs.

Plan Details – FOF Table

  • Enter/Effective Date – FOF.SD
  • Next Review Date – FOF.RD
  • Leave Date – FOF.ED
  • Meeting Type – FOF.MT (code table)
  • Description of Impairment – FOF.DE
  • Referrer – FOF.RF
  • Plan Facilitator – FOF.CM (Staff table lookup)
  • Comment – FOF.CO

Stakeholders/Participants – FPP Table

  • Name – FPP.NM
  • Title – FPP.TI
  • Ed Rights Holder – FPP.PG
  • Email – FPP.EM
  • Participated/Attended – FPP.AT
  • Comment – FPP.CO

Evaluation Criteria – FEC Table

  • Evaluation Type – FEC.CD (code table, required)
  • Evaluation Details – FEC.CO

Impairments (formerly Disabilities) – FSD Table

  • Impairment Type (formerly Disability Code) – FSD.CD (code table, required)
  • Significant – FSD.SI
  • Description/Diagnosis – FSD.CO
  • Frequency Distribution – FSD.FN

Eligibility/Impairment Effects (formerly Disability Effects) – FDE Table

  • Impairment Effect – FDE.CD (code table, required)
  • Description – FDE.CO

Accommodations – FAP Table

  • Area of Need – FAP.AD (code table)
  • Accommodation – FAP.CD (code table, required)
  • Accommodation Detail – FAP.AC
  • Responsible Role – FAP.RL (code table)
  • Responsible Stakeholder – FAP.PS
  • Frequency – FAP.FN (code table)

It's important to note that some code table codes must be setup prior to using the 504 Plans. These are noted above as required. The user will see an error message if codes have not been added. It is recommended to set up code values for all code table dropdowns as noted above.

Aeries net 504 02282017 03.png

The Evaluation Criteria, Impairments, Eligibility, and Accommodations tabs will also utilize the Category field in the code table to separate codes by category when adding new records. This allows for many codes to be broken down by category, and displayed in a user friendly view.

Aeries net 504 02282017 04.png

Listed below are sample codes that could be used in setting up your 504 Plans. These codes can be added manually by using the Update Code Table form, or they can be added in bulk by having your Aeries Administrator run the SQL Query provided here.

Table Field Code Description Category
FAP AD ACASKL Academic skills  
FAP AD ATTENT Attention  
FAP AD BEHAVE Behavior  
FAP AD COMMU Communication  
FAP AD GENAT General Attitude  
FAP AD GENER General  
FAP AD HWRK Homework  
FAP AD MEMO Memory  
FAP AD MOBIL Mobility  
FAP AD ORGANI Organization & planning  
FAP AD SLFEST Low self-esteem  
FAP AD SOCIAL Social skills  
FAP AD STUDY Study skills  
FAP CD PRESEN Have teachers provide outlines of presentations Academic
FAP CD SHORT Provide a shorter school day Academic
FAP CD ORALRE Let student give reports orally rather than in writing Academic
FAP CD XTRA Allow extra time between classes Academic
FAP CD TOLERA Tolerate (understand the need) excessive movement Behavior
FAP CD AWARE Create awareness by staff of potential victimization from other students. Behavior
FAP CD PRAISE Provide positive praise and redirection. Behavior
FAP CD SUICID Report any suicidal comments to counselor/psychologist immediately. Behavior
FAP CD PADCHA Obtain padded chairs Health
FAP CD EXERCI Provide more time for massage or exercises Health
FAP CD ALLERG Remove allergens (e.g. hair spray, lotions, perfumes, paint, latex) Health
FAP CD RELAY Make health care needs known to appropriate staff Health
FAP CD SUPERV Provide supervision during transitions, disruptions, field trips Non-Academic
FAP CD REST Provide a private area in which to rest Non-Academic
FAP CD BUDDY Provide student with a student buddy for participation in sports Non-Academic
FAP CD CONTAC Arrange for periodic home-school contacts Other
FAP CD PEERS Establish peer support group Other
FAP CD COUNS Provide counseling, social skills instruction Other
FAP FN ALLCLS Every Class  
FAP FN NEED As Needed  
FAP FN LNCH Every Lunch  
FAP FN DAY Daily  
FAP FN WEEK Weekly  
FAP FN MONTH Monthly  
FAP FN ASSES During Assessments  
FAP FN WRITTE During Written Assessments  
FAP FN INSTRU During instruction  
FAP FN VERB During Verbal Assessments  
FAP FN MULT During Multiple-choice Assessments  
FAP FN INCLSS During in-class assignments  
FAP RL NURSE School Nurse  
FAP RL COUNSE Counselor  
FAP RL PE_TCH Physical Education Teacher  
FAP RL EN_TCH English Teacher  
FAP RL SOC_TC Social Studies Teacher  
FAP RL SC_TCH Science Teacher  
FAP RL MT_TCH Math Teacher  
FAP RL AL_TCH All Teachers  
FAP RL DEAN Dean of Students  
FAP RL PRINC Principal  
FAP RL LNCMON Lunch Monitor  
FAP RL HLLMON Hallway Monitor  
FAP RL LIBRA Librarian  
FAP RL LNCSRV Lunch Server  
FAP RL CLRK Office Clerk  
FAP RL RECEP Receptionist  
FAP RL CUSTO Custodian  
FAP RL TEC_TC Technology Teacher  
FAP RL DRVER Bus Driver  
FAP RL COACH Coach  
FAP RL ALL All Staff Members  
FDE CD L Learning  
FDE CD M Mobility  
FDE CD CARE Caring for oneself Activity
FDE CD CONCEN Concentrating Activity
FDE CD EAT Eating Activity
FDE CD HEAR Hearing Activity
FDE CD COMM Communicating Activity
FDE CD LEARN Learning Activity
FDE CD LIFT Lifting Activity
FDE CD MANUAL Performing manual tasks Activity
FDE CD SEE Seeing Activity
FDE CD SLEEP Sleeping Activity
FDE CD SPEAK Speaking Activity
FDE CD STAND Standing Activity
FDE CD THINK Thinking Activity
FDE CD WALK Walking Activity
FDE CD WORK Working Activity
FDE CD OTH_A Other life activity Activity
FDE CD READ Reading Activity
FDE CD BEND Bending Activity
FDE CD BLAD Bladder Function
FDE CD BOWEL Bowel Function
FDE CD BRAIN Brain Function
FDE CD CIRCU Circulatory Function
FDE CD DIGEST Digestive Function
FDE CD ENDOC Endocrine Function
FDE CD IMMUNE Immune System Function
FDE CD NEURO Neurological Function
FDE CD CELL Normal cell growth Function
FDE CD REPRO Reproductive Function
FDE CD RESP Respiratory Function
FDE CD OTH_F Other bodily function Function
FEC CD MEDICA Prescribed Medication  
FEC CD PSYHC Psychological Evaluation  
FEC CD APTTST Aptitude and Achievement Tests  
FEC CD HLTINF School Health Information  
FEC CD WRKSAM Student Work Samples  
FEC CD HLTHPL Health Plan  
FEC CD TEAINP Teacher Input and Recommendations  
FEC CD ATTREP Attendance Reports  
FEC CD STUINP Student Input  
FEC CD PARINP Parent Input  
FEC CD OTHINP Other Staff Input and Recommendations  
FEC CD OTHTST Other Tests  
FEC CD DISREP Discipline Reports  
FEC CD BEHASS Behavior Assessments  
FEC CD INTOUT Early Intervention Outcomes  
FEC CD MEDDIA Diagnosis from Medical Professional  
FEC CD SCREEN Screening Results  
FEC CD SPED Special Education Record  
FEC CD OTHER Other  
FEC CD GRDTRN Grades and Transcripts Academic
FEC CD MITMEA Mitigating Measures Other
FOF MT INR Initial Referral  
FOF MT ANR Annual Referral  
FOF MT REV Re-evaluation  
FOF MT AMD Amendment  
FSD CD A ADHD  
FSD CD H Other Health Impairment  
FSD CD P Physical Impairment  
FSD CD M Mental Impairment  

SECURITY

Users who will access the 504 Plan page will need appropriate permissions to the 504 Plans (FOF) security area in Security.

Aeries net 504 02282017 05.png

The following are the security permissions to the 504 Plans page:

  • Read – Allows a user to View the 504 Plan (FOF) information
  • Insert – Allows a user to add a New Plan and Plan Details (FOF) tab only. Users must have Update permission to be able to add information to any of the other areas.
  • Update – Allows a user to be able to Add a new 504 Plan and be able to update 504 Plan Details, but will also have full permissions to the additional tabs.
  • Delete – Allows user to be able to fully delete a 504 Plan.


ADD NEW 504 PLAN

To add a new 504 Plan, click the mouse on Add New Plan.

Aeries net 504 02282017 06.png

The following Plan Details form will display. The Plan Details area is used to outline the plan Dates, Description and any Comments regarding the Plan. Fill in the appropriate information and then click the mouse on the Save button to save the new Plan Details. Information entered on this area will be stored in the FOF table.

Aeries net 504 02282017 07.png

Note: If the Plan Details information is Deleted all corresponding tab information related to that Plan will also be deleted.

After the Plan Details information is saved the page will refresh and display plan dates on the top left. The arrow next to the Plan Dates can be used to select a Plan to view when there are multiple plans for a student.

Aeries net 504 02282017 08.png

The page will also display additional tabs on the left side to enter more information regarding the students plan.

Aeries net 504 02282017 09.png

STAKEHOLDERS

The Stakeholders tab can be used to add names of participants associated with the student's 504 plan. Participants can include teachers, counselors and parents. To add a Stakeholder to the plan, click the mouse on the Add Stakeholder button.

Aeries net 504 02282017 10.png

The Quick Add button may can also be used to add common stakeholders such as parents and teachers to the Plan.

Aeries net 504 02282017 11.png

Enter a Name, Title, Ed Rights Holder, Email, Participated, and Comment fields and then click the mouse on the Save Changes button to save the information. The saved information will be stored in the FPP table.

Aeries net 504 02282017 12.png
After editing information, the Save button turns red indicating that the entries need to be saved. After being saved information can be changed by clicking on the appropriate fields, making the change, then clicking Save. Records can be deleted by clicking on the Delete button.

EVALUATION CRITERIA

Clicking on the Evaluation Criteria tab on the left side of the page will display the following area. To add an Evaluation Criteria to the Plan, click the mouse on the Add Evaluation Criteria button.

Aeries net 504 02282017 13.png

Dropdown list values for the Evaluation Criteria field can be added to the Code Table for Table FDE and Field CD. Enter the appropriate information about the effects of the student's disability and then click the mouse on the Update button to save the information. The saved information will be stored in the FDE table.

Aeries net 504 02282017 14.png
Aeries net 504 02282017 15.png

After being saved, information can be changed by clicking on the fields and making the change, then clicking Save, or deleted by clicking on the Delete button.

IMPAIRMENTS

The Impairments tab can be used to list any impairments the student has. To add an impairment to the student's 504 Plan click the mouse on the Add Student Impairment button.

Aeries net 504 02282017 16.png

Similar to the other tabs, select at least one Impairment from the display list and then click Add Impairments to add the information. Codes may be separated into categories for ease of selection.

After being saved, information can be changed by clicking on the field and clicking the Save button or deleted by clicking on the Delete button.

ELIGIBILITY

The Eligibility tab can be used to list any impairment effects that make this student eligible. To add an impairment effect to the student's 504 Plan, click the mouse on the Add Impairment Effects button.

Aeries net 504 02282017 17.png

Similar to the other tabs, select at least one Impairment Effect from the display list and then click Add Impairment Effects to add the information. Codes may be separated into categories for ease of selection.

After being saved, information can be changed by clicking on the field and clicking the Save button or deleted by clicking on the Delete button.

ACCOMMODATIONS

The Accommodations tab can be used to list any accommodations the student has been given. To add an accommodation to the student's 504 Plan, click the mouse on the Add Accommodations button.

Aeries net 504 02282017 18.png

Similar to the other tabs, select at least one Accommodation from the display list and then click Add Accommodations to add the information. Codes may be separated into categories for ease of selection.

Once added, the other fields can be filled in. Area of Need is also a code dropdown. Responsible Role and Frequency are also code table dropdown fields. The Responsible Stakeholder field pulls from the list of Stakeholders as previously entered.

After being saved, information can be changed by clicking on the field and clicking the Save button or deleted by clicking on the Delete button.

504 Plan Report

The 504 Plans page includes a Print the Plan button to run Student 504 Plan report.

Aeries net 504 02282017 19.png

The following report will display. Sections of the report may be hidden if data is not populated in those sections.

Aeries net 504 02282017 20.png



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