Define Student Grade Levels

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Define Student Grade Levels
Adobepdficon.png [Define Student Grade Levels - July 8, 2015]


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Aeries.Net - Define Student Grade Levels

Define Student Grade Levels is a new form in Aeries that will provide users full compatibility for both Transitional Kindergarten and Preschool grade levels. The student grade level will continue to store a numeric value, but all data entry and views will display the translated value.  For example, Transitional Kindergarten is stored as -1 in the student field (STU.GR), but will display as TK on all pages and reports in Aeries. The form is available in both Aeries.net and in Aeries CS.

In Aeries CS full permissions to USR are necessary to populate the form.  In Aeries.net users will need an Admin account.

Define Student Grade Levels is accessed in Aeries.net from School Info / Configurations.

Define Student Grade Levels is accessed in Aeries CS from View All Forms.

The Define Student Grade Levels setup form will allow you to define the descriptions for each of your grade levels. For example, the high school levels above are defined as Freshman through Senior rather than 9th Grade through 12th Grade.  The Translated Grade Value, which displays in place of the grade's Actual Value, can be modified for Preschool, and for grades above 13.  These values are set and controlled by the district.

Each school has the ability to define whether the grades above 13 can be used.  In the above image, this Elementary School has selected not to use Ungraded Secondary (15), or Adult Education (18).

The values you define in the Define Student Grade Levels form for Grade to Display, Description of Grade Level, and Actual Value in Database are stored in the Code (COD) table for STU.GR. The Code Table will contain the values for all valid grade levels in your district. The values for Allow Grades 14-18 are stored in the Options (OPT) Table.

The Student Data/Student Demographic forms will now have a dropdown menu for
Student Grade
(STU.GR), as well as for Next Grade, School Mobility, and District Mobility. Grade levels shown in the dropdown match those set up on the Define Student Grade Levels form. In the images below the Student Grade dropdown is shown.

All Aeries.net and Aeries CS Forms and Reports will reflect the translated Grade Levels.



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