Intervention Enhancement

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Documentation

Intervention Enhancement
Adobepdficon.png [Aeries.Net Intervention Enhancement - November 15, 2013]


Contents





Fields

Interventions.PNG



Interventions - Documents.PNG



Interventions - Additional Resources.PNG



Interventions - Goals.PNG



Interventions - Meetings.PNG



Interventions - Practices.PNG



Interventions - Prior Intervention.PNG



Interventions - Progress Comment.PNG



Interventions - Stakeholders.PNG



Interventions - Student Strengths.PNG



Interventions Reasons and Concerns.PNG



Pre Referral Interventions - Interventions.PNG



Pre Referral Interventions - Reasons.PNG



Pre-Referral Interventions Details.PNG


Referral for Intervention Details Top Half.PNG Referral for Interrvention Details Bottom Half.PNG



Aeries.Net - Intervention Enhancement


Response to Intervention is an enhancement to the Interventions form that will enable schools to track actions taken for "At Risk" students to try and prevent retention from occurring. Response To Intervention can be used to assist in the prevention of academic failure through early intervention, progress measurement, and the determination of student goals. It can incorporate problem solving to identify the academic problem the student is experiencing. Interventions can include programs such as tutoring, or before and after school classes which can assist students who are having difficulty learning.

Enhancements to the Intervention form include new areas to detail Goals set for the student, Progress Comments, Meeting Details, and Practices information.

INITIAL SET-UP

Users who will be accessing and entering information on the Interventions form as well as the new Goals, Progress Comments, Meetings and Practices areas will need the appropriate permissions to the following tables:

INV - Interventions

ING – Intervention Goals

INC – Intervention Progress Comments

INM – Intervention Meetings

INP – Intervention Practices

Certain information can be set up prior to creating Intervention records. Code Table values can be setup in advance for the following tables and fields through Update Code Table. To access Update Code Table, from the Navigation Tree click the mouse on School Info | Configurations | Update Code Table.

Interventions Details (INV)

INV.CD – Intervention Code

INV.DS – Intervention Disposition

INV.CT – Intervention Category

INV.LV – Intervention Level

INV.PV – Intervention Provider

INV.PL – Intervention Placement

INV.RS – Intervention Reason

INV.TG – Intervention Status

Intervention Goals (ING)

ING.GL – Intervention Goal (This is a free text field but can also have values defined in the Code table)

ING.TG – Intervention Goal Status

Intervention Comments (INC)

INC.CD – Intervention Comments Code

Intervention Meetings (INM)

INM.TY – Intervention Meeting Type

Intervention Practices (INP)

INP.CD – Intervention Practices Code

INTERVENTIONS

The Interventions page can be accessed from the Navigation Tree by clicking the mouse on Student Data | Guidance | Interventions.

The Interventions page will now display five separate tabs when a student has an Intervention record; Intervention Details, Goals, Progress Comments, Meetings, and Practices.

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Viewing the Interventions form for a student who does not have any existing Intervention records, will only display the Intervention Details tab.

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INTERVENTION DETAILS

The Intervention Details tab is used to record actions taken for "At Risk" students to try and prevent retention from occurring. Interventions can include programs such as tutoring, or before and after school classes. Each intervention should be entered with a code previously setup in the code table along with the student's grade that the intervention occurred in.

Add Intervention

To add a new Intervention record for a student, click the mouse on the Add New Record button on the Intervention Details page.

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The following page will display. The Date field will default with today's date. The Grade field will default to the student's current grade level that is populated in the STU.GR field.

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Enter the Intervention Details information and then click the mouse on the Save button to save the information.

  • Code – Select an Intervention code from the dropdown list.
  • Disposition – Select an Intervention Disposition from the dropdown list.
  • Category – Select a Category from the dropdown list.
  • Level – Select a level for the Intervention.
  • Days – Total number of days for the Intervention record. This value can be Manually entered or will be calculated by the dates entered in the Start Date and End Date fields.
  • Start Date and End Date – The days will be calculated based on the Start and End Date values entered.
  • Hours – Total hours related to the Intervention record. This value can be entered manually or will be calculated by the times entered in the Start Time and End Time fields.
  • Start Time and End Time – Enter a Start and End Time for the Intervention. The Intervention hours will be calculated based on valid Start Time and End Time values entered.
  • Provider – Select a Provider for the Intervention from the dropdown list.
  • Placement - Select a placement for the Intervention.
  • Reason - Select an Intervention Reason.
  • School of Incident – Choose a school to indicate where the Intervention took place. The schools in the list come from the LOC table.
  • Referred By – Select who referred the student. The values from the dropdown list comes from the TCH table.
  • Status – Select a status for the Intervention record.

The Comments box on the page can be used to enter any comments regarding the student Intervention.

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After all information has been entered, click the mouse on the Save button to save the information. After saving the new Intervention record, the Created by field will populate automatically with the login name of the current user.

Intervention Enhancements-Aeries net 07.png

A list of the student's saved Intervention records will display on the right side of the Interventions page with the date and INV code associated with the record. The most recent record will display at the top of the list highlighted in blue. To select a specific record to view or edit, click the mouse on the appropriate record from the list.

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Display To Parent

The Interventions page has a Display To Parent option which can be turned on or off for each individual Intervention record.

Intervention Enhancements-Aeries net 09s.png

NOTE: The Display To Parent option defaults to ON in Aeries.net for all new Intervention records.

If the Display To Parent option is selected for an Intervention record and the Aeries.net Parent Portal Group is given appropriate security permissions to Interventions, the parent will then see that Intervention record and corresponding information in the Aeries.net Parent Portal Interventions area. The parent will not be able to see the Created By name.

Below is an example of the Parent Portal view when the Display To Parent option has been turned on for an Intervention record and the Parent Portal Group has been given the appropriate permissions to view the information.

If an Intervention record has the Display To Parent option deselected, that Intervention record information will not display to the Aeries.net Parent Portal.

Intervention Enhancements-Aeries net 10s.png


Add Red Flag

A Red Flag and comment can be added to the Intervention record. To add a red flag, click the mouse on the red flag icon to the left of the student name.

Intervention Enhancements-Aeries net 11.png

The flag icon will turn red and a red flag comment box will display where a red flag comment can be added. A red flag comment is not required.

Intervention Enhancements-Aeries net 12s.png

If an Intervention record has been red flagged, the red flag will also show on the navigation tree next to Inteventions node.

Intervention Enhancements-Aeries net 13.png

Delete Intervention

To delete an Intervention record and all information attached to that record, highlight the Intervention record in the list on the right side of the page and then click the mouse on the Delete button.

NOTE: If an Intervention record is deleted from under the Intervention Details tab, any data in the Goals, Progress Comments, Meetings or Practices tabs related to that record will also be deleted.

Intervention Enhancements-Aeries net 14.png

GOALS

The Goals area can be used to record details regarding goals set for a student intervention. A Goal can be added to any existing Intervention record. To add a Goal to an Intervention record, click the mouse on the Goals tab and then select an Intervention record from under the list of Intervention records on the right side of the page. Next, click the mouse on Add New Record.

Intervention Enhancements-Aeries net 15.png

The cursor will display in the Date field and will default with today's date. Select a Goal code from the drop down list.

Intervention Enhancements-Aeries net 16.png

NOTE: The Goal area is also a free text area where information can be typed instead of using a drop down code that is stored in the COD table. It is suggested that if free text is entered instead of selecting a code from the drop down list that the text is no more than 255 characters.

Intervention Enhancements-Aeries net 17.png

A Target Date of completion for the goal can be added as well as a Status. To set a target date, click the mouse on the Calendar icon and select a date. A status can be selected from the drop down list.

Intervention Enhancements-Aeries net 18.png

The Comment box can be used to type in any comments related to the goal.

Intervention Enhancements-Aeries net 19.png

The Created by field will populate automatically with the login name of the current user.

Intervention Enhancements-Aeries net 20.png

Once all Goal information has been entered, click the mouse on the Save icon to save the information.

Intervention Enhancements-Aeries net 21.png

Delete a Goal

To delete an Individual Goal for a student, click the mouse on the edit icon to the left of the Date field for the goal.

Intervention Enhancements-Aeries net 22.png

Next click the mouse on the Delete icon.

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The following message will display. Clicking the mouse on the OK button will delete that goal information.

Intervention Enhancements-Aeries net 24.png

PROGRESS COMMENTS

The Progress Comments area can be used to add in detailed information on the monitoring of progress the student is making. The comment information can be referred to in assisting to determine what interventions work best for an individual student.

To add a Progress comment to an Intervention record, click the mouse on the Progress Comments tab, then select an Intervention record from the list on the right side of the page. Next, click the mouse on Add New Record.

Intervention Enhancements-Aeries net 25.png

The cursor will display in the Date field and will default with today's date. Select a Progress Comment Code from the drop down list.

Intervention Enhancements-Aeries net 26.png

The Comment area can be used to type in comments about the student's progress. The Created by name will automatically populate with the name of the current user login name.

Intervention Enhancements-Aeries net 27.png

When finished entering all data, click the mouse on the Save icon to save the information.

Intervention Enhancements-Aeries net 28.png

Delete a Progress Comment

To delete a Progress Comment for a student, click the mouse on the edit icon to the left of the Date field for the Progress Comment entry.

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Next, click the mouse on the Delete icon.

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The following message will display. Clicking the mouse on OK will delete that Progress Comment information.

Intervention Enhancements-Aeries net 31.png

MEETINGS

The Meetings tab can be used to store meeting information regarding the student intervention. To add a new meeting entry, click on the Meetings tab, then select an Intervention record from the list on the right side of the page. Next, click the mouse on Add New Record.

Intervention Enhancements-Aeries net 32.png

The cursor will display in the Date field and will default with today's date. Select a Meeting Code from the Type drop down list.

Intervention Enhancements-Aeries net 33.png

The Next Meeting Date field can be used to indicate the date of the next scheduled meeting. To add a Next Meeting Date, click the mouse on the Calendar icon and select a date. The Created by name will automatically populate with the name of the current user login name.

Intervention Enhancements-Aeries net 34.png

The Comment area can be used to type in any comments or notes related to the meeting.

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The Attendees area can be used to list the names of the paticipants of the meeting.

Intervention Enhancements-Aeries net 36.png

After all meeting information has been entered, click the mouse on the Save icon to save the information.

Intervention Enhancements-Aeries net 37.png

Delete Meeting

To delete a meeting for a student, click the mouse on the edit icon to the left of the Date field for the meeting entry.

Intervention Enhancements-Aeries net 38.png

Next, click the mouse on the Delete icon.

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The following message will display. Clicking the mouse on OK will delete the meeting information.

Intervention Enhancements-Aeries net 40.png

PRACTICES

The Practices tab can be used to record instructional practices or strategies defined for the student and intervention. A practice can define a purpose and structure for the intervention. It can also identify strengths and areas needing improvement.

To add a Practice to an Intervention record, click the mouse on the Practices tab and then select an Intervention record from the list on the right side of the page. Next, click the mouse on Add New Record.

Intervention Enhancements-Aeries net 41.png

The cursor will display in the Date field and will default with today's date. Enter an End Date for the Practice if applicable by clicking the mouse on the Calendar icon and selecting a date.

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Next select a Practice Code from the drop down list.

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The Created By name will automatically populate with the name of the current user login name.

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The Comment area can be used to type any comments related to entry.

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After all information has been added, click the mouse on the Save icon to save the information.

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Delete Practice

To delete a Practice for a student Intervention record, click the mouse on the edit icon to the left of the Date field for the Practice entry.

Intervention Enhancements-Aeries net 47.png

Next, click the mouse on the Delete icon.

Intervention Enhancements-Aeries net 48.png

The following message will display. Clicking the mouse on the OK button will delete the selected Practice information.

Intervention Enhancements-Aeries net 49.png

REPORTS

The Print Interventions By Student report can be used to print a report of Intervention information for students. The report can be run with options to include information from the Intervention Details, Goals, Progress Comments, Meetings and Practices areas.

The report can be found under View All Reports under the Student category or by filtering for the word Intervention. Click the mouse once on the report name to select it.

Intervention Enhancements-Aeries net 50.png

A Report Options box will display. Enter a Start Date and End Date for Intervention records to print. Next, select which tables to print on the report. Intervention Details (INV) data will automatically print. To include information from Goals (ING), Meetings (INM), Progress Comments (INC), or Practices (INP), select the appropriate boxes. Once the selections have been made, click the mouse on the Run Report button.

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The following is an example of the report that will display.

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