Mass Add Student Pictures

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Mass Add Student Pictures
Adobepdficon.png [Mass Add Student Pictures - Aeries Web Version - Updated November 4, 2016]


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Aeries Web Version - Mass Add Student Pictures

Overview

The Mass Add Student Pictures form will allow you to mass add/update pictures into the Pictures (PIC) table for the current school year. The Mass Add Student Pictures form is available at both the district level and the school level.

The pictures can be matched by the Permanent ID (STU.ID) or the Student Number (STU.SN). The pictures will be stored in the database in the PIC table. If a student does not have a picture for the current year in the PIC table, last year's picture, if available, will display.

The Mass Add Student Pictures form is accessible from School Info Functions on the Navigation Tree. It is also accessible from View All Forms.


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Permissions

Users will need these minimum permissions for the following functions.

View Pictures – Read to STU (STU)

Update Pictures Using Webcam or Updating Individual Picture – Update to STU (STU)

Mass Add Student Pictures – Mass Update to Student Pictures (PIC)

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Limitations

It is important to note that there is a limit to the size of the upload. The default maximum picture size is 100 KB, however there is a District Option that will allow you to specify a size other than 100 KB. The size can't be larger than 100 KB but it can be smaller. The option can be found in District School Info / School Options from the navigation tree.

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The maximum ZIP file size allowed is 50000 KB (49 MB). Zip files should only contain pictures and they should not be placed in a separate directory within the file. Pictures can be loaded with the following formats: .jpg, .jpeg, .png, .gif, or zip files.

Due to the fact that IE does not support all HTML features, it is recommended you use Chrome or Firefox to upload the pictures.

Mass Add Student Pictures

To mass add student pictures, select the method of matching you would like to use, Permanent ID or Student #. An option is available to Include Inactive Students.

The following actions are available to update the pictures into the school year you are currently logged into.

  • Add and Update – will Add and Update matched pictures into the PIC table
  • Add Only – this option will Add matched pictures to students who do not have a picture
  • Update Only – will Update (replace) the student picture in PIC with the matched pictures

There are two options available for uploading the pictures, Upload Pictures and Upload Zip Files. Upload Pictures will allow you to select to upload one picture, a few pictures, or dozens of pictures as long as you stay within the size restriction. Upload Zip Files allows you to upload your pictures from a zipped file. Again, keep the size restriction in mind. You may need to separate your zipped file into several files.

Upload Pictures Option

To mass add student pictures using the Upload Pictures option, click on the Select Files to Upload button on the form.

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A File Upload form will open. Browse to the location of your pictures. After selecting the pictures to be loaded, click the Open button at the bottom of the form.

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The pictures will now display in the Upload Area. To upload the pictures displayed, click on the Upload Pictures and Update PIC table button. To remove a picture from the list of pictures to be uploaded, click on the X on right side of the line displaying the file name.

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When the pictures have finished uploading a message will display.

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The pictures will be added/updated only in the school year you are logged into. You will receive an email once the process has completed. The student's picture will now display on the Student Data Demographic form.

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Upload Zip Files Option

To mass add student pictures using the Upload Zip Files option, click on the Select Files to Upload button on the form.

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The following Alert message will display to confirm the ZIP file contains pictures only. Pictures should not be in a separate directory within the ZIP file. Click OK to continue.

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A File Upload form will open. Browse to the location of your zip file. After selecting the zip file to be loaded, click the Open button at the bottom of the form. The zip file will now display in the Upload Area. To upload the zip file, click on the Upload Pictures and Update PIC table button.

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When the pictures have finished uploading a message will display.

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The pictures will be added/updated only in the school year you are logged into. You will receive an email once the process has completed. The student's picture will now display on the Student Data Demographic form.

Uploading an Individual Picture

A student's picture can also be updated individually by clicking the mouse on the Upload icon at the lower right of the student's picture area.

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An Upload Student Picture form will open. Click on the Browse button to browse to the location of the picture you would like to upload. When you have made your picture selection, click on the Open button at the bottom of the form. The picture file will now show on the Upload Student Picture form. Click on the Upload button to complete the upload process.

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The new picture will now display on the Student Data form and on reports.

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