Student Data Contacts

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The Student Data user manual contains step-by-step instructions for utilizing the Student Data node.

Documentation

Student Data Contacts Aeries.Net
Adobepdficon.png [Student Data Contacts - Aeries.net July 26, 2013]


Contents



Fields

Contacts.PNG








Aeries.net - Student Data Contacts


The Contacts form is used to store emergency contacts including other individuals besides the parents who are allowed to pick up the student. This form also allows you to add individuals who should receive a copy of all mail or only grades.

To access the Contacts form, click the mouse on the Contacts node on the Navigation Tree.

Contacts - Aeries Net 01.png

The Contact data will display for the first student located in the table.

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The table and fields associated with Contacts form are:

Student data contacts chart 1.PNG
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Add Contact

To add a new Contact, click the mouse on the Add button. A blank record will display. Press Tab and the cursor will display in the first field. Enter the Contact Name and press Tab to selected fields. When all data is entered click the mouse on the Save button.

Contacts - Aeries Net 03.png

The new Contact record will display on the right hand side.

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Change Contact

To change information for a Contact click the mouse on the Contact on the right side and the record will be hi-lighted.

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Click the mouse on the Change button.

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Press Tab and the first field will be hi-lighted. Press Tab to access the fields and enter any changes.

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When all data is entered click the mouse on the Save button.

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Add Red Flag

A Red Flag can be added to a Contact record as an indicator that this individual has important information added to their record.

To add a Red Flag click the mouse on the Change button. Click the mouse on the Black Flag in the right hand corner and the Flag will now display red.

Contacts - Aeries Net 09.png
Contacts - Aeries Net 10.png


Specific information is available from the Relationship field drop down that can be selected.

Contacts - Aeries Net 11.png

Comments can also be added to the Contact record.

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When all data is entered click the mouse on the Save button.

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The Red Flag will now display under the Red Flag column for the record selected.

Contacts - Aeries Net 14.png

Delete Contact

To delete a Contact record click the mouse on the Contact to be deleted on the right side and the record will be hi-lighted.

Contacts - Aeries Net 15.png


Click the mouse on the Delete button.

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The following message will display. Click the mouse on the OK button to continue.

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This record will permanently be removed and will no longer display in the Contact list on the right side.

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Copy Contact

A contact record can be copied from one student to another. To copy a contact record to another student, click the mouse on the contact record to be copied

Contacts - Aeries Net 19.png

Click the mouse on the Copy icon.

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Navigate to the Contact screen of the student to copy the contact record to. To copy the contact record, click the mouse on the Paste Icon.

Contacts - Aeries Net 21.png

The following message will display. Click the mouse on the OK button.

Contacts - Aeries Net 22.png

The copied contact record will now display on the student's contact list.

Contacts - Aeries Net 23.png

Contact List

To Print a Contact List, click the mouse on the Print button. The following PDF will be generated with all of the contact information.

Contacts - Aeries Net 24.png






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