Student Report

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The Student Report user manual contains step-by-step instructions for utilizing the Student Data Reports node.

Documentation

Student Report AeriesNet
Adobepdficon.png [Student Report - Aeries.net April 17, 2009]

Contents






Aeries.Net - Student Report

The Student Reports node is an option available from the Student Data navigation tree that contains many different reports. These reports contain student information that is used most frequently by the schools.

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To access Student Reports click the mouse on the Student Data node. Click the mouse on the Reports node and the Reports form will display.

The Category will default to Student Data and all reports available will display. The option is available to print reports in various Report Formats and to select Report Delivery.

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The Category will default to Student Data but will also allow you to select a different Category from the drop down.

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A Filter is available that allows you to search for a particular report and will search the complete Report Name.

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Selecting a Report

Select a report by clicking the mouse on the report title under the Report Name column.

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An option box will display with specific options for the report selected. To generate the report click the Run Report button.

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The report will begin to process and the following message will display.

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When the report has generated a Download message will display to either open or save the report.

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Avery 5160 Labels

The Avery 5160 Labels Report Options provides different labels that can be generated. Each label provides different options when selected. The formatting is designed to print on Avery 5160 labels. The actual label dimensions are 1 inch by 2.7 inches.

To select the type of label click the mouse on the radio button under Which Report. Different options will display depending on the label selected. Click the mouse on additional options, such as Print Inactive Students. After all options are selected click the mouse on the Run Report button.

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Please take note to the message at the bottom of the Report Options form in regard to printing in Adobe Acrobat Reader.

The following are examples of the labels that will be generated.

Labels to Parents

These labels print the parent/guardian name, "RE:" followed by the student's name, address, city, state and zip code. These labels will print alphabetically by student's last name unless selected to print by zip code.

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Labels to Students

These labels print the student's name, "C/O" followed by the parent/guardian name, students address, city, state and zip code. These labels will print alphabetically by student's last name unless selected to print by zip code.

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1 Per Family Labels

These labels print the parent/guardian name, student's address, city, state and zip code. This program will only print one label per family and will give you the option to print the oldest sibling's name on the label. These labels will print alphabetically by student's last name unless selected to print by zip code.

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Student Info Labels

These labels print the student name, student number, grade, sex, birthdate, parent/guardian name, telephone, address, city, state and zip code. These labels will print alphabetically by student's last name.

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Labels With Parent Portal Info

These labels print the student name, parent/guardian name, permanent ID, telephone, address, city, state, zip code and verification code. These labels will print alphabetically by student's last name.

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Return Address Labels

These labels will print return address labels with the school information entered into the School Options form.

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Student Birthday Listing

The Report Options will display all months in order to select a month to print. The report will print students with birthdays during the month selected. After the month has been selected click the mouse on the Run Report button.


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The report will print in order by day of the month and will include each student who has a birthday within this month.

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Discipline Distribution Report

This report can be used to monitor the actual number of different disciplinary codes recorded. This report can be generated to compute a total of the codes by a selected field, if desired.

The Report Options will display and allow you to select which table this report is generated from and allow you to select specific disciplinary codes or ALL codes. The report can also generate total counts by specific fields on the right hand.

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The following is an example of the Discipline Distribution Report broken out by Total, grade, sex and then ethnicity.

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Discipline Report

This report will produce a listing of all students with a selected number of demerits. The Report Options will display the option to print for a specific date range and a Minimum number of Demerits.

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The following is an example of the Discipline Report. This report will print the student number, student name, sex, grade, parent guardian, home phone, fathers and mothers work numbers. The total number of incidents and total demerits will print.

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Emergency Student Listing

This report will print a student listing for emergency purposes and will print for a selected period. The Report Options will display various sorting options. After the sort option has been selected and the Period selected click the mouse on the Run Report button.

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This report will print with the period, teacher name and room at the top of the page. The report will include the student number, student name, sex, grade, birthdate, address/city, parent guardian, telephone, fathers and mothers work numbers.

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English Learner Class Percentage

The Report Options will display the English Learner codes to select from with different sort options. After the options have been selected click the mouse on the Run Report button.

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The following report will be generated for English Learners Class Percentages depending on the sort order selected. The example below is percentages by section.

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Fees By Student

The Report Options will display and will allow you to select to print outstanding fees only, textbook fees, perform totals by fee code and if there is no school located in the Fee record to print the district name.

After all options are selected click the mouse on the Run Report button.

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The following is an example of the Student Fee History report generated.

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Interventions by Student

The Report Options will display the option to print this report for a specific date range. After the date range is selected click the mouse on the Run Report button.

The report will generate all Intervention records located for all students within the date range selected.

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Locker Assignment

The Report Options will display and will allow you to print each sheet by Student, Locker or Grade. The option is available to Hide Locker Combinations and to Print in order by Class. After the options have been selected click the mouse on the Run Report button.

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The following is an example of the Locker Assignment report that has been generated by class for period 1 and displays the locker combinations.

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Retentions by Student

The Report Options will display the option to print this report for a specific date range. After the date range is selected click the mouse on the Run Report button.

The report will generate all Retentions records located for all students within the date range selected.

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Special Ed Class

This report will print a detailed listing by teacher of the students who have active special education records.

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Student Contact Listing

This report will display all student contacts which will include the student information along with all contact information entered from the Contacts form.

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Student Counseling Report

This report will print any conference record located for each student. The options are available to limit the report by a particular date range and to print each student on a separate page.

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Student Dental Record

This report will print a listing of each student's dental records. The Report Options will display options to print each student on a separate page and to skip students without dental records. To select specific students to be printed click the mouse on each students name and only the hi-lighted students will be printed.

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After the options have been selected click the mouse on the Run Report button. The student number, student name, sex. grade, and dental records will print.

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Student Directory

The Report Options will display the option to sort and print in order by grade level, name or counselor. The report can either be printed in Portrait or Landscape version.

The report will include Inactive students unless the Skip Inactive Students option is selected. Inactive students will print an asterisk to the left of their student number. After all options have been selected click the mouse on the Run Report button. The following are examples of the Student Directory reports. |}

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Student Directory by Grade - Narrow Search

This report prints all students in order by grade level and by name. It will include the student number, last name, first name, middle name, permanent ID number, sex, grade and birth date. Inactive students will print an asterisk to the left of their student number.

Totals also print after each grade level for the number of active and inactive students.

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Student Directory by Grade - Widened

This report prints all students in order by grade level and by name. It will include student number, student name, sex, birth date, parent/guardian, address, city, zip code, and home phone. Inactive students will print an asterisk to the left of their student number.

Totals also print after each grade level for the number of active and inactive students.

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Student Directory by Name - Narrow

This report prints all students in order by last name then first name. It will include the student number, last name, first name, middle name, permanent ID number, sex, grade and birth date. Inactive students will print an asterisk to the left of their student number.

At the end of the report a grand total will print for the school total of active and inactive students.

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Student Directory by Name - Widened

This report prints all students in order by last name then first name. It will include student number, student name, sex, grade, birth date, parent/guardian, address, city, zip code, and home phone. Inactive students will print an asterisk to the left of their student number.

At the end of the report a grand total will print for the school total of active and inactive students.

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Student Directory by Counselor

This report prints all students in order by teacher then by name. It will include the student number, last name, first name, middle name, permanent ID number, sex, grade and birth date. Inactive students will print an asterisk to the left of their student number.

Totals also print after each teacher for the number of active and inactive students.

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Student Directory by Counselor Wide

This report prints all students in order by teacher and then student name. It will include student number, student name, grade, sex, birthdate, parent/guardian, address, city, zip and home phone. Inactive students will print an asterisk to the left of their student number.

Totals also print after each teacher for the number of active and inactive students.

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Student Disability Graph

This report will print a graph with the total number of students that has a disability code record added to the Special Ed form.

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Student Distribution Graph

The Report Options will display the option to select to Exclude Special Programs, Include Special Programs or Print ONLY Special Programs. After the option has been selected click the mouse on the Run Report button.

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This report will create a graph that displays the total number of students and the total number of males and females by grade level.

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Ethnic Distribution Graph

The Report Options will display the option to select to Exclude Special Programs, Include Special Programs or Print ONLY Special Programs. After all options have been selected click the mouse on the Run Report button.

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This report is a graph that displays the total number of students and the total number of males and females by ethnic code.

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Student Hearing Record

This report will print a listing of each student's hearing test records. The Report Options will display the option to print each student on a separate page and to skip students without hearing records. To select specific students to print click the mouse on each students name and only the hi-lighted students will be printed.

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After the options have been selected click the mouse on the Run Report button. The student number, student name, sex. grade, and hearing test records will print.

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Student Immunization Cards

This report will print a listing of each student's Immunization record. The Report Options will display to select to sort by student or grade The Include Inactive Students will allow you to include inactive students in the report.

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The following is an example of the Student Immunization Card that will be generated. It will include specific student details along with all immunizations the student has received.

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Student Medical History

This report will print a listing of each student's medical history records. The Report Options will display the option to print each student on a separate page, include inactive students and to select a specific date range. To select specific students to print click the mouse on each students name and only the hi-lighted students will be printed.

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After the options have been selected click the mouse on the Run Report button. The student number, student name, sex. grade, and medical history records will print.

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Student Medical Records

This report will print a listing of each student's medical records. The Report Options will display the option to print each student on a separate page, include inactive students and to select a specific date range. To select specific students to print click the mouse on each students name and only the hi-lighted students will be printed.

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After the options have been selected click the mouse on the Run Report button. The student number, student name, sex. grade, and medical records will print.

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Student Physical Information

This report will print a listing of each student's physical information. The Report Options will display the option to print each student on a separate page and to include inactive students. To select specific students to print click the mouse on each students name and only the hi-lighted students will be printed.

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After the options have been selected click the mouse on the Run Report button. The student number, student name, sex. grade, and physical records will print.

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Student Physicals

This report will print a listing of each student's physical records. The Report Options will display the option to print each student on a separate page. To select specific students to print click the mouse on each students name and only the hi-lighted students will be printed.

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After the options have been selected click the mouse on the Run Report button. The student number, student name, sex. grade, and physical records will print.

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Student Programs

The Report Options will display the Program codes to select and students to select if not all. To select specific programs to be printed click the mouse on each program. To select specific students to print click the mouse on each students name and only the hi-lighted students will be printed. Click the mouse on the Run Report button.

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This report displays the students participating in the different programs for either all students or the students selected.

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Student Scoliosis Records

This report will print a listing of each student's scoliosis records. The Report Options will display the option to print each student on a separate page and to skip students without any scoliosis records. To select specific students to print click the mouse on each students name and only the hi-lighted students will be printed.

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After the options have been selected click the mouse on the Run Report button. The student number, student name, sex. grade, and scoliosis records will print.

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Student Vision Record

This report will print a listing of each student's vision records. The Report Options will display the option to print each student on a separate page and to skip students without vision records. To select specific students to print click the mouse on each students name and only the hi-lighted students will be printed.

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After the options have been selected click the mouse on the Run Report button. The student number, student name, sex. grade, and vision records will print.

Student Visitation Report

This report will print a listing of each student's visitation records. The Report Options will display the option to limit the report to a date range and to print each student on a separate page.

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After the options have been selected click the mouse on the Run Report button. The student number, student name, sex. grade and visitation records will print.

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Student with Siblings

This report will print a listing of student's with siblings. The Report Options will display to select students if not all and the option to sort by student. To select specific students to print click the mouse on each students name and only the hi-lighted students will be printed.

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After the options have been selected click the mouse on the Run Report button. The report will generate all students grouped together by the Family Key.

It will include student number, student name, grade, sex, birthdate, age, parent/guardian, address, city, zip, home phone and the counselor. Inactive students will print an asterisk to the left of their student number.

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Summary of Students by Grade, Ethnicity or Track

This report displays the total number of students in different programs by grade, ethnicity or track. This report also gives you the option to print the total number of students by grade, ethnicity or track regardless of the different programs.

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After the options have been selected click the mouse on the Run Report button. This report will print the total number of students in different programs by grade, ethnicity or track.

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