Teacher Portal Gradebook

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Documentation

Teacher Portal Gradebook
Adobepdficon.png Teacher Portal Gradebook Elementary - Updated August 30, 2013]
Adobepdficon.png Teacher Portal Gradebook Secondary - Updated August 30, 2013]

Contents






Aeries.Net - Teacher Portal Gradebook - Elementary


Aeries Gradebook will allow teachers to setup all class assignments for their classes. The teacher can then enter scores received by the student for these assignments.

The program will calculate the percentage of the maximum score that the student received. This will help determine the grade the student should receive in the class.

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It is important that the following steps are performed in the order below for the gradebook to function properly:

  • Setup Standards Based Grades within Aeries
  • Create Gradebooks
    • Mass Add Gradebooks for Elementary with Master schedule
    • Copy Gradebooks
  • Verify Gradebook Options
  • Link Gradebooks (not usually used in elementary schools)
  • Add Category Types
  • Add students to Gradebook
  • Add Assignments
  • Enter scores for students using one of the four

different Methods – Scores by Class, Scores by Student, Scores by Assignment or by Quick Data Entry form

To Access Teacher Portal

The Teacher Portal can be setup and accessed from any PC that has access to the Internet. The user must be setup by the System Administrator at the school district in order to have access to the files.

To access Teacher Portal, type the name of the user into the User Name field and press Tab. Type the password that has been assigned in the Password field. When the User Name and Password have been entered the Database and Year fields will now be accessible. Select the Database and Year and click the mouse on the Login button.

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The School field will now be accessible and the drop down will display the schools that the User Name has permissions to access. Click the mouse on the drop down arrow to the right of the School field and to select a school. Click the mouse on the Continue button.

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NOTE: The log in page may look different than the above depending on your system configuration and school access.

GRADEBOOKS

To access Gradebooks, click the mouse on the Gradebook node on the Navigation tree. The Gradebook page will display in the Scores by Class view.

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The selected gradebook name will display on the top right of the page.

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On the top left of the Gradebook page multiple icons are displayed:

♦ GradebookView ♦ Edit ♦ Mass Add Gradebooks ♦ Add Assignment Reports
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Click the mouse on Gradebook icon at the top left of the page and a dropdown of the existing gradebooks will display. The current gradebook will display in the list with a check mark to the left of it. Inactive gradebooks will display at the bottom of the list with <<brackets>> around them.

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Use the tabs on the left of the gradebook page to change between Assignments and Students for the selected gradebook.

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VIEW

The View icon option will allow the user to change the gradebook page. Available pages are the default Scores By Class, Scores By Student, Scores By Assignment, Scores By Standard and Quick Data Entry.

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EDIT

Many gradebook functions can be performed with the Edit icon. Click the mouse on Edit icon and the following options display Add/Edit and Link Gradebooks.

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ADD NEW GRADEBOOK

To add a new gradebook, click the mouse on the Gradebook node on the Navigation tree from the Home Page.

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There are several ways to add new gradebooks.

  • Mass Add Gradebooks – ability to mass add gradebooks for all teachers' section.

NOTE: Icon will only display for Secondary or Elementary with MST schedule schools and only displays on the top menu bar when no gradebooks exist. Once gradebooks exist, the Mass Add Gradebooks icon will only display on the Add/Edit Window.

  • Edit icon – add gradebooks individually
  • Edit icon, Copy Gradebooks function – will allow you to copy gradebooks from another teacher or year.

MASS ADD GRADEBOOKS

To mass add gradebooks for all or selected sections, click the mouse on the Mass Add Gradebooks icon. This icon will only display for schools with a School Type of Secondary or Elementary with a Master Schedule.

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The following page will display with the teachers assigned sections listed. Use the checkmark at the top of the selection column to select all the sections. Select or deselect the sections individually by clicking on the box. Click the mouse on the Create Gradebooks button.

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Gradebooks will be created for each section with the Course Title as the Gradebook Name. The gradebook term can then be selected. The gradebooks can be edited after they are created.

ADD GRADEBOOKS INDIVIDUALLY

If there are no existing gradebooks the following blank page will display. To create a new Gradebook click the mouse on the Edit icon on the top left of the page.

A dropdown will display. Click the mouse on Add/Edit on the top left of the page.

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A blank Add/Edit Window will display with various function icons on the bottom of the window. Click the mouse on the Add Gradebook icon on the lower left of the Add/Edit Window.

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The following page will display.

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The new gradebook will be auto assigned a gradebook number. Select the Type of gradebook.

The Type field is optional and can be left blank.

If the System Administrator has selected the Portal Option of Support Standards-Based Grade Reporting, the Gradebook Type will have the following options in the dropdown.

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The types available in the dropdown will be used in the future during the Load from Gradebook process for calculating scores. At this time the gradebook type will not be used.

  • Average – No Standards. Default option. Standard point system.
  • Average – Standards Separate (Hybrid). Will allow assignments to standards linked as well as assignments with no standards linked. Standard Point System for Overall Grade, but will allow data entry by standard and in-gradebook analysis of standards
  • Standards Based. All assignments must have standards linked to them. Calculates score for each standard, and then averages the scores for each standard together, recursively, to achieve an Overall Grade in the class.

The Period field for an elementary school will default to 0. Name the gradebook, an example would be Language Arts. Enter the grade range. It is vital that the Grade Range is entered correctly.   Enter the gradebook Start and End Date. The Start and End Dates should match the terms. Enter a Comment if applicable. Click the mouse on the Save icon.

The Add/Edit Window will now display with the New Gradebook listed on the left hand side.

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To add additional Gradebooks click the mouse on the Add New Gradebook icon on the lower left of the page and add all gradebooks that will be utilized. When complete, the form will display ALL Gradebooks added on the left hand side.

COPY GRADEBOOK CONFIGURATIONS

When adding a new gradebook, the ability to copy any other gradebook in the current year or last year is available. Final Marks, Category Types and Assignments can also be copied.

Click the mouse on the Add New Gradebook icon then click the mouse on the Copy Configurations icon

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The following page will display.

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Follow all 3 Steps on the form. Select the Year and Teacher in Step 1. Use the Year dropdown to select the Year. To select a Teacher, click the mouse on the Teacher Name. The teachers existing gradebooks will display in Step 2. Click the mouse on the gradebook to select the Gradebook to copy in Step 2. Select the gradebook tables to copy in Step 3 and click on the Copy Gradebook Configurations button.

The following Add/Edit Window will display with the new Gradebook information defaulting from the copied gradebook. Change any of the applicable information and click on the Save icon.

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EDIT GRADEBOOK

To edit an existing Gradebook, click the mouse on the Edit icon on the top left of the Gradebook page and click on Add/Edit.

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The following page will display for the selected gradebook. To edit a gradebook click the mouse on the gradebook from the list on the left side. Make any changes to the gradebook and click the mouse on the Save icon.

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DELETE A GRADEBOOK

To delete a gradebook, click the mouse on the delete icon on the lower right of the Add/Edit Window.

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Two confirmation messges will display.

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NOTE: All assignments and student scores will also be deleted when deleting agradebook. Use extreme caution when deleting a gradebook.

LINK GRADEBOOKS

The Link Gradebooks option will allow you to create a group of gradebooks. This will allow changes to be made to Category Types and Assignments, which will update a group of gradebooks.

Linking gradebooks is usually only used in Secondary or Elementary with Master Schedule schools.

NOTE: Gradebooks must be linked when the gradebooks are created AND before Assignments are added. Gradebooks cannot be linked after Assignments have been added.

To link gradebooks, click the mouse on the Edit button on the top left of the page. Click the mouse on the Link Gradebooks option from the dropdown.

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The following screen will display with all gradebooks. The Group: Ungrouped will display on the left side of the screen with zeros in the field.

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To Link Gradebooks enter the same number in the Group field. For example, all gradebooks listed below with 1 entered in the Group field will be linked.

The gradebook will move from the Ungrouped section to the Grouped section.

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Linking gradebooks together will cause all Category Types and Assignments changes to apply to all gradebooks in a group.

REMEMBER: When Linking gradebooks any change made to Category types or assignments will update ALL gradebooks that are linked.

GRADEBOOK OPTIONS

The Options form allows you to select various options for each gradebook.

Click the mouse on Edit on the top left of the gradebook form. Click the mouse on Add/Edit then the Options tab. The following page will display with the selected gradebook name on the top of the form.

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  • Weight Scores of Assignments by Type – this option indicates whether or not total points grading of weighted type grading is used to determine students' overall grades.
  • Range of Assignments to Display – low and high assignment numbers to display in the current gradebook. Used if gradebook is too large and a teacher wants to hide a group of assignments.
  • Range of Assignments to Count in Total Grade – low and high assignment numbers to count in students' total/overall grade. Used if a gradebook spans multiple grading periods and only a subset of the assignments should be used to calculate the current total grade.
  • Apply Display Range to Entire Gradebook – normally the display range only applies to the Scores by Class page. This option applies the display range to the rest of the gradebook.
  • Show Overall Mark with Score – this option turns on the showing of the alpha mark that the overall percentage translates to. The percentage ranges for each mark can be edited from the Final Marks tab.
  • Count Assignments toward Final Grade Immediately after a Score is Entered – normally a score will not count toward a student's overall grade until the Grading Completed checkbox for an assignment is checked. This option will make any assignment with a score count in the overall mark no matter what the Grading Completed checkbox indicates.
  • Weight Formative\Summative Assignments - this option allows teachers to weight Formative and Summative Assignments separately in calculating the overall grade for the class or for a standard.

The system will first use total points and weighted categories (if enabled) to determine a percentage for "Formative" and "Summative" assignments and then will use the defined weight factors to produce a final score.

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  • Doing Rubric: This option will accommodate rubric scoring. Values entered will be averaged and percentages will not display. The calculations for rubric grading changes from a system where every assignment's score and max score is added up and divided to get a percentage to a system where only the rubric values are added up and then divided by the number of items totaled.

Below is an example of a rubric gradebook with 3 assignments and the calculations for the average:


Blackwell, Mark

3 assignments totaling 12 divided by 3 = 4.00

Cruz, Pedro

3 assignments totaling 10 divided by 3 = 3.33

Fast, Christopher 2 assignments totaling 5 divided by 3 = 1.67

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NOTE: The Doing Rubric option should only be used on new gradebooks and not on existing gradebooks with scores already submitted.

  • Scale Min/Max Assignment Values: This option allows teachers to implement what is commonly known as a "50%-100% Scale." When defined, assignments that would normally count above or below the assigned range are brought into the range when the system calculates the "value" of the assignment. This allows teachers to leave an assignment missing or give a low grade, but have that assignment still count as 50%. This can be a tool used to lessen the impact of the "Double 0 Problem" with missing or poorly completed assignments. This option cannot be used with the "Doing Rubric" option.

If using the Min/Max Assignment Values option, all scores will display as they were entered in the scores field but the Total Percent column will calculate on the Min or Max value if the score goes below or above the set values.

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In the example below, the first 2 students have scores below the min value of 50%. The total Percent calculates based on the minimum value instead of the actual score. The 4th student has a score above the maximum value of 100%. Her total percent calculates based on the maximum value of 100% instead of the actual score of 110.

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ADD CATEGORY TYPES

Prior to entering Gradebook Assignments, the Category Types or assignment types must be setup. A Category contains a description and percent of grade that this Category will receive.

To add Category Types, click the mouse on the Edit icon on the top left of the Gradebook page and click the mouse on the Add/Edit option.

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The Add/Edit Window will display for the Gradebook selected. To add a Category click the mouse on the Category icon on the bottom left of the Add/Edit Window.

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Enter the description of Category and the percent of grade that this Category will receive. An example of a Category type is Homework. Use the tab key to add additional Categories. Click the mouse on the Save icon when completed.

A message will display below the Categories indicating the Category types total has NOT reached 100% for the assignment types that have been setup. Add all assignment types.

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After ALL Category types have been entered and the % of Grade totals 100% the message will no longer display.

Changes can also be made to Category Types after they are setup. Select the Category and re-enter the information to be changed. Click the mouse on the Save icon.

The Doing Weighted Scoring option will default to base a student's final grades by percentage. To change this option click the mouse on the box and no check mark will display and % percent column will not display.

NOTE: If the Doing Weighted Scoring is turned off the student's final grades will be based on total points. Also, the % of Grade column would no longer display.

ADD STUDENTS TO GRADEBOOKS

From the Gradebook page a message will display in red if there are students pending addition into the gradebook.

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Click the mouse on the message and the following Enter/Leaves Window will display.

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Click the mouse on Enters to display gradebooks. Click the mouse on a gradebook. Use the scroll bar on the right side of the form to view all gradebooks and students pending.

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Click the mouse on the Add All Students button on the top of the page to add all students. This will add all pending students to all gradebooks displayed. A Confirmation message will display. Click the mouse on Yes to continue.

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The Enters/Leaves Window will be blank to indicate no other students are pending into the gradebook. Click on the Exit icon.

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To enter students individually into the gradebook, click the mouse on the dropdown under the Action column. The options of Add or Do Not Add will display. Select the appropriate action. Click the mouse on the Save icon.

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To the far right of the form two fields display, Low Assgn and High Assgn. These fields are used to determine the assignments a student is accountable for if they are added to a class or leaving a class. Students added to a class after the class started or leaving a class may not be responsible for certain assignments. Enter the starting assignment they are responsible for in the Low Assgn field when adding this student. Enter the last assignment this student is responsible for in the High Assgn field or leave the default of 0 if the student will remain in the class for the rest of the year. When complete click the mouse on the Save icon.

For example, Christopher Blue started the class on 09/30/2012 and will not be responsible for the first 5 assignments. So Low Assgn = 6 and High Assgn = 0.

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When complete click the mouse on the Save icon.

MANAGE STUDENTS

The Manage Students tab will display all students in a selected gradebook. Click the mouse on the Edit icon on the top left of the Gradebook page and click the mouse on Add/Edit.

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Select the gradebook on the left side of the page and select the Manage Students tab.

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The Action dropdown will allow you to Drop or Delete a student from the selected gradebook. To Drop a student, click the mouse into the Action field and select the Drop option from the dropdown to the left of the Student's name. Click the mouse on the Save icon.

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Dropped students will display hi-lited in yellow at the bottom of the student list.

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To Delete a student, click the mouse on the check box at the top of the form. The check box at the top of the form MUST be checked.

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Select the Delete option from the Action dropdown to the left of the Student's name and click the mouse on the Save icon. The student and their scores will be deleted from the gradebook.

NOTE: Deleting a student will delete a student's scores and must be done with caution.

ADD NEW STUDENTS

Teachers can import any student into their gradebook if the System Administrator has selected the option in Portal Options. If the option is selected, teachers will see an Add Student icon on the bottom of the Manage Students form on the Add/Edit Window.

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To add new students into a gradebook, click the mouse on the Add Student icon. The following form will display. To Search by Student, enter a name or partial name in the search box and hit Enter.

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A list of students will display. Only students within the defined grade range of the teacher will be displayed.

To Search by Class, click the mouse on the Search by Class option. Click the mouse on the Teacher dropdown and select a teacher by clicking the mouse on the teacher name. Click the mouse on the search icon to display the student list. Only students within the defined grade range of the teacher will be displayed.

Click on the student or students name to highlight the student name in blue to select. Click the mouse on the Add Students button to add them to the gradebook. The student will now be included in the list of students on the Manage Students form for the selected gradebook.

NOTE: To set the grade range for the teacher, in Aeries enter a Low Grade and Hi Grade value on the Teachers form.

CUSTOM SORT

The Manage Students form display's a Sort field. The default sort number is alphabetical by the student's last name. A Custom Sort Order can be assigned to students.

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To change the sort order, click the mouse in the Sort field and type over the sort number. Click the mouse on the Save icon.

The Scores by Class page has a Sort By Custom Sort Field instead of Name option on the bottom left of the page.

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If the option is selected the students will display by the Custom Sort Order on the Scores by Class and Scores by Assignment pages.

FINAL MARKS

The Final Marks option will display the Alpha Marks. The teacher can assign Low and High percentages to the marks. The alpha mark will display in addition to the total percentage for the student.

The Restore School Recommended Defaults button will pull the low and high %s from Aeries if they are defined on the Grade Reporting Options (GRC table), Update Valid Marks form.

The option Show Overall Mark with Score is also available from the Options form.

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If using the Doing Rubric gradebook option, it is important to set the Final Marks appropriately. Or deselect the Show Overall Mark w/ Score option to not display the Final Marks.

NARRATIVE GRADING

Teachers can create Narrative Grading with valid alpha narrative marks and can assign the Narrative Marks to their assignments. This feature is equivalent to the Scales feature in ABI.

When a Narrative Mark is defined, a Percentage of the Max Score is entered for each valid alpha mark. A Narrative Mark can then be assigned to a particular assignment. The Score input fields for that assignment will have a dropdown with the available valid alpha marks. When the Narrative Marks is selected the Percentage assigned to the mark will be factored into the Max Score for the assignment. The student will receive that Percentage of the Max Score for that Assignment.

Narrative Grading cannot be used with Rubric Gradebooks.

On the Add/Edit Window page click on the Narrative Gradings tab. The Final Marks (if defined) will display as the Default.

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To add new Narrative Gradings click the mouse on the icon below.

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Enter the name of the new Narrative Grading name. An Example is Pass/Fail. A Description can also be entered. Click the mouse on the Save icon.

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If there are default values, remove any marks that will not be used for the new Narrative Grade, click the mouse on the Delete icon to the right of the High % field.

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In the Pass/Fail example only the P and F mark will be used. Delete all other marks and leave P and F. Only the marks of F and P will display.

Enter new marks by using the icon below.

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NOTE: Only Valid Alpha Marks can be used for Narrative Marks. Numeric marks cannot be used.

Enter the Percentage assigned to the marks in the % 'of Max Score' field. For the Pass/Fail example 50% can be entered for an F and 100% for a P. The Low% and High'% are not used at this time. They can be used as reference. Click the mouse Save icon when completed.

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When adding a new assignment, the Narrative Grade will be available from the dropdown of the Narrative Grd field.

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Once a Narrative Grade is attached to an assignment, the score input fields for that assignment will display a drop-down with the available Narrative Marks.

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When one of those marks is chosen instead of entering a numeric score, the Percentage assigned to the mark will be factored into the Max Score for the assignment. The student will receive that percentage of the Max Score as their Score for that assignment.

GRADING RULES

These options apply to the current gradebook being viewed. Grading Rules are meant to Drop the Lowest N Assignments and optionally replace those assignment scores with either the average score or the top score in the area defined by the rule.

To access the Rules form click the mouse on Edit on the top left of the gradebook form. Click the mouse on Add/Edit then the Rules tab. The following page will display with the selected gradebook name on the top of the form.

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Multiple rules can be applied to the same gradebook. To add a Grading Rule, click the mouse on the Rules icon on the bottom of the Add/Edit Window.

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The following screen will display.

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The lowest N scores are usually determined by looking at a single category. But if the current gradebook is doing total points grading and not weighted types, the option to drop the lowest N scores across "All Categories" will be available.

According To - how to consider a particular score as being the lowest is answered by this setting. The options of "Negative Weight" and "% Score" are available.

  • "Negative Weight" is calculated by determining the difference between the Max Score and the actual Score (Max – Score).
  • "% Score" is determined by dividing the actual Score by the Max Score (Score / Max).

And Replace With - a teacher may not want to simply discount the lowest scores and remove them from the overall score calculation. A teacher may want to replace the identified low scores with another value. This setting allows for 1 of 3 options: "Nothing", "Average Score", and "Best Score".

  • "Nothing" will simply drop the identified assignment from the overall score calculation for the student.
  • "Average Score" will calculate the average percentage of the score value of all assignments in the identified Assignment Category/Type and will use that percentage against the Max score for that assignment to calculate the virtual score value to use in place of the actual score.
  • "Best Score" will find the best percentage score value across all assignment in the identified Assignment Category/Type and will use that percentage against the Max score for that assignment to calculate the virtual score value to use in place of the actual score.

ADD GRADEBOOK ASSIGNMENTS

To add Gradebook Assignments click the mouse on the View icon and select a gradebook. Then click the Add Assignment icon on the top left of the page.

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The following Add/Edit Window will display for the selected gradebook.

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To add a new gradebook assignment, click the mouse on the drop down arrow for the Category field. The Categories that were previously setup in Add Category will display. Click the mouse on the Category from the dropdown.

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After the Category is selected press the tab key. It is essential that category is entered for an assignment. If Category is left blank this assignment WILL NOT be counted in any students FINAL GRADE. Enter the description of the assignment in the Description field and press the tab key.

Select the Type of assignment from the dropdown. Brief descriptions of the types are below.

  • Formative Assignments – assignments that are part of the instructional process. Assignments that forms knowledge. Examples: Worksheets and Projects.
  • Summative Assignments – assignments that gauge a students learning. Assignments that summarizes knowledge. Examples: Quizzes and Tests.

This field will integrate with Aeries Analytics and the View by Standard page.

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Select the Extra Credit option if the applicable. The Extra Credit option will change the Max and Number Possible fields to 0.

The Assigned Date will default to today. Change the date if not today. The Due Date will default to the next school day. Change the Due Date if applicable. The Due Time will tie in with student drop boxes and require that the student turn in the assignments online before the Due Date and Due Time.

The Exam ID and Exam Test Admin: fields are used with Aeries Analytics.

Rubric Option: If the Gradebook option Doing Rubric is selected, a Rubric option will display and default ON when adding new assignments.

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When the Rubric option is selected, the Max Score and Max Number Correct fields are disabled. The Rubric option will change the system into an averaging system that treats points as absolute values.

Assignments can be added to a Rubric gradebook that are not tagged as Rubric. Scores can be given to the non-rubric assignments and they will not be calculated into the Average. In the example below, assignment #4 is a non-rubric assignment. The score is excluded from the Average.

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Max Score and Max Number Correct Fields: Type the number of the maximum score that can be received in the Max Score field. Enter the number of the maximum number possible in the Max Number Correct field. The Max Number Correct is not a required field. If entering using the Max Number Correct option the Point Value will be calculated based on the Max Number Correct and the Max Score.

For example, an assignment consists of a worksheet with 20 questions but the assignment is worth 10 points. Enter a Max Score of 10 and a Max Number Correct of 20. When the scores are entered using the # Correct option, the Point Value will be calculated automatically. If the student's # Correct is 18, a % of 90 will display.

The Input By Standard option and list of Standards will only display if the System Administrator has enabled the Portal Option of Support Standard-Based Grade Reporting.

The Input by Standard option will allow scores to be entered by the standard that is connected to an assignment. The Scores by Class, Scores by Student, Scores by Assignment and Quick Data Entry pages will allow data entry of scores by standard when the Input by Standard option is selected.

To link a standard to the assignment use the scroll bar on the right side of the standard list to scroll up and down the standard list.

Utilize the filter box to limit the displayed standards. Enter a word to limit by and click the mouse on the Search icon. The Limit to Gradebook Grade Range will further limit the standard list to the standards for the gradebook grade range.

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RIGHT CLICK or double click to select a standard. Click the mouse on the Add Standard to Assignment message.

There are two tabs on the right side of the Standard section, Available Standards and Assignment Standards. The standards linked to an assignment will display on the Assignment Standards tab and all the standards will display on the Available Standard tab.

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NOTE: If Grading Completed is not selected assignments are not factored into a students overall grade unless Grading Completed is selected when entering Score.


The Visible to Portal option will allow or deny the assignment to be visible to students and parents through the Parent Portal.

The Score Visible to Portal can be used to allow or deny the assignment score to be visible to students or parents.

The Drop Box and Due Time will tie in with student drop boxes and require that the student turn in the assignments online before the Due Date and Due Time. This feature is not supported at this time.

Select a Narrative Grade from the dropdown if applicable.

Add all class assignments for the gradebook selected. Click the mouse on the Save icon when all assignment information is completed. The class assignments are now assigned to each student currently enrolled in the class selected.

ADD OR EDIT ASSIGNMENTS

After an assignment has been created, it can be edited or a new assignment can be added by RIGHT CLICKING on the assignment list on the Assignment tab.

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Assignments can also be edited or added from the Scores by Assignment view. Click the mouse on the Add/Edit option under Edit and the edit form will default to the assignment currently being viewed.

IMPORT/PUSH ASSIGNMENTS FROM/TO ANOTHER GRADEBOOK

Teachers have the ability to Push assignments from the current gradebook to any of the same teacher's other gradebooks or Import assignments from other teacher's gradebooks. Click the mouse on the Edit icon on the top left of the Gradebook page and click the mouse on Add/Edit.

The following icons will display on the bottom of the window for the Import Assignment and Push Assignments.

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IMPORT ASSIGNMENTS FROM ANOTHER GRADEBOOK

Teachers have the option to import assignments from any other teacher's gradebook to their current gradebook. Click the mouse on Add/Edit Window and select the gradebook from the list on the left hand side. Select the gradebook to import assignments into.

Click the mouse on the Import Assignments icon on the bottom of the Add/Edit Window.

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The following Import Assignments Window will display.

Teacher Portal Gradebook Elementary08302013 87.png
Teacher Portal Gradebook Elementary08302013 88.png

Click the mouse on the Teacher dropdown to select a teacher. After the teacher is selected, select the gradebook from the Gradebook dropdown. The assignments for that teacher and gradebook will display on the page. Click the mouse on the check box to the left of the assignments to select the assignments to be imported. Click the mouse on the Import Assignments button to import. The selected assignments will be imported into the selected gradebook.

Teacher Portal Gradebook Elementary08302013 89.png
Teacher Portal Gradebook Elementary08302013 90.png

PUSH ASSIGNMENTS TO OTHER GRADEBOOKS

Teachers have the ability to push assignments from the current gradebook to any of the same teacher's other gradebooks. Click the mouse on Add/Edit Window and select the gradebook from the list on the left hand side for the assignments to push to another gradebook.

Click the mouse on the Push Assignments icon on the bottom of the Add/Edit Window

Teacher Portal Gradebook Elementary08302013 91s.png

The following Push Assignments Window will display. The dropdown will display the assignments for the selected gradebook. The other gradebooks for the same teacher are displayed below. Select the assignment from the dropdown and click the mouse on the Push button.

Teacher Portal Gradebook Elementary08302013 92.png
Teacher Portal Gradebook Elementary08302013 93.png

The following message will display.

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Click on the OK button to push the selected assignment into the other gradebook. Continue selecting and clicking on the assignments. Assignments have to be selected individually. Click the Close button at the bottom of the page to close.

FILE UPLOAD PROCESS

The File Upload feature allows teachers to upload and link documents to their Gradebook Assignments. These files can be an MS Word document, Text file, MS EXCEL or PDF file and numerous other types of documents. Certain file types cannot be loaded such as an executable program ending in .exe.

Future enhancements will allow the uploaded documents to be downloaded by students.

After you create and save an assignment, an Upload Files button will display on the Add/Edit Assignment page.

Teacher Portal Gradebook Elementary08302013 95.png

When you click the mouse on the Upload Files button, the following box will display. Click the mouse on the Browse button to find the file you wish to upload.

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Click the mouse on the file then click the mouse on the OPEN button.

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Click the mouse on the UPLOAD button

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Once the file has been uploaded it will show a status of 100% to the right of the Document name. Click the mouse on the X on top right of the page to close the upload control box.

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The document is now listed for the Assignment in the Upload Files area.

Teacher Portal Gradebook Elementary08302013 100.png

Once the document has been uploaded, a teacher can View the Document or Delete the Document by right clicking on it with the mouse.

Teacher Portal Gradebook Elementary08302013 101.png

After the document is uploaded, the teacher can also view the document attached to the assignment on the Gradebook Details page by clicking the mouse on the Gradebook Details node on the Navigation Tree.

Teacher Portal Gradebook Elementary08302013 102.png
Teacher Portal Gradebook Elementary08302013 103.png

ENTERING STUDENT SCORES

There are 4 different methods to enter scores – Scores by Class, Scores by Student, Scores by Assignment or Quick Data Entry. NOTE: All scores entered are saved immediately.

The following options for entering scores apply to the

Scores by Class, Scores by Student and Scores by Assignment forms.

  • Excluding Students from Assignments by using the mark of NA or TX
  • Missing Assignments

EXCLUDE STUDENT FROM ASSIGNMENT

If a score is not to be included in a student's final grade, Enter NA or TX – Temporarily Excused in the Score field for the assignment selected. This will make the Max Score zero for this assignment for the student selected. For example, a student is dropped from the class and does not complete the assignment. The score field will display in PINK if NA or TX was entered for an assignment and is not included in a student's final grade.

Teacher Portal Gradebook Elementary08302013 104.png

MISSING ASSIGNMENTS

Assignments that have been checked as Grading Completed but with no scores entered are Missing Assignments. The score field will display in RED.

Teacher Portal Gradebook Elementary08302013 105.png

SCORES BY CLASS

Many columns on the Scores by Class page can be sorted and expanded. The Student, Grade Percent and Mark columns can all be sorted descending and ascending. Click the mouse on the column heading to sort. Below, the Percent column is sorting descending, click the mouse again and the column will sort ascending.

Teacher Portal Gradebook Elementary08302013 106.png

The class assignment description will display along the top of the form with all students enrolled listed to the right of the page. The assignment description field can be expanded by using the horizontal arrows.

Teacher Portal Gradebook Elementary08302013 107.png

To enter scores for assignments for the entire class, select a Gradebook from the Gradebook icon dropdown. Click the mouse on the View icon and select the Scores by Class option. The following screen will display.

Teacher Portal Gradebook Elementary08302013 108.png

Click the mouse in the Assignment Score field for the student selected and enter a score. All changes to the page will be updated immediately.

Teacher Portal Gradebook Elementary08302013 109.png

The cursor will move down the assignment selected for each student displayed. There are additional navigation options below:

  • UP and DOWN Arrow Keys - moves up and down assignments
  • ENTER - moves up and down the assignments
  • TAB Key - moves across assignments for student selected
  • SHIFT and TAB - moves backward across assignments

RIGHT CLICK the mouse in the score field to display the following form. The following data can be updated.

Teacher Portal Gradebook Elementary08302013 110.png

NOTE: Scores are not factored into the overall grade until grading has been completed.

RIGHT CLICK on the Assignment description to mark the assignment Grading Complete. When the Grading Complete option is checked any scores not yet entered will display in red as Missing Assignments. Other assignment options are also available.

Teacher Portal Gradebook Elementary08302013 111.png

ATTENDANCE FLAGS

Attendance flags also display on the Scores by Class page. Red triangles will display in the upper right corner of the score field is the student had an attendance code on either the Assigned Date or Due Date of the assignment. Moving the mouse over the triangle will display the code and date.

Teacher Portal Gradebook Elementary08302013 112.png

RUBRIC SCORING

When scores are entered for Rubric assignments, all the points are totaled then averaged by the number of assignments. An Average (Avg) column will display in place of a percentage column.

Teacher Portal Gradebook Elementary08302013 113.png

SCORES BY STUDENT

To enter scores by student, select a Gradebook from the Gradebook dropdown. Click the mouse on the View icon and select the Scores by Student option. The following screen will display with students. Select the student from the dropdown.

Teacher Portal Gradebook Elementary08302013 114.png

The following page will display for the selected student.

Teacher Portal Gradebook Elementary08302013 115.png

Students can be changed by clicking the mouse on the Students tab to the left of the page. Select another student from the drop down and the student selected will display.

Teacher Portal Gradebook Elementary08302013 116.png

The Display Only Missing Assignments option when checked will only display assignments that have been checked as Grading Completed with no scores entered. The score field will display in RED.

Teacher Portal Gradebook Elementary08302013 117.png

The following columns can be sorted ascending and descending. Assignment #, Description, Category, Due Date and Grading Complete. For example, click the mouse on Category, the class assignments will now display in alphabetical order by Category. To sort in descending order, click on the column heading again.

Teacher Portal Gradebook Elementary08302013 118.png

All the columns can be expanding by using the horizontal arrows.

Teacher Portal Gradebook Elementary08302013 119.png

ENTER SCORES BY STUDENT

All class assignments will display for the student selected. Click the mouse in the Score field. Enter the score received and press Enter. If the Max Score needs adjusting enter the score.

Teacher Portal Gradebook Elementary08302013 120.png

Enter the date the assignment was completed in the Date Completed field. Enter Comments in the field below and select a Status Reason from the dropdown if needed.

Teacher Portal Gradebook Elementary08302013 121.png

If the Grading Complete field displays No the assignment will not count towards the final grade and the percentage of grades at the bottom of the screen will not re-calculate regardless if the due date has been reached.

If Yes displays, the assignment will be counted as a zero until a score has been entered and after the score has been entered it will be calculated.

SCORES BY STUDENT - PERCENT OF GRADE

After the class assignments have been setup the student's scores can be entered and tracked. As the scores are entered the percentage of the grade is calculated at the bottom of the form.

:
Teacher Portal Gradebook Elementary08302013 122.png

If using the Gradebook option for Weight Formative\Summative Assignments, the Scores By Student page will display the Formative and Summative percents along with the Category percents.

Teacher Portal Gradebook Elementary08302013 123.png

SCORES BY ASSIGNMENT

To enter scores by assignment, select a gradebook from the Gradebook icon. Click the mouse on the View icon and select the Scores By Assignment option. The following screen will display with the assignments listed. Select the assignment from the dropdown.

Teacher Portal Gradebook Elementary08302013 124.png

Assignments can be changed by clicking the mouse on the Assignment tab to the left of the page. Select another assignment from the drop down and the assignment selected will display.

Teacher Portal Gradebook Elementary08302013 125.png

The Display Only Missing Assignments option when checked will display only assignments that have been flagged as Grading Completed with no scores entered. The score field will display in RED.

Teacher Portal Gradebook Elementary08302013 126.png

The Sort By Custom Sort Field instead of Name option will sort the students in the custom sort order as defined on the Manage Students.

All students and scores will display for the assignment selected.  To select a different assignment click the mouse on the assignments from the list on the left of the form.

Enter the Date Completed. Enter any text in the Comment field or select a pre-defined Status from the dropdown if needed. NOTE: All scores entered are saved immediately.

Teacher Portal Gradebook Elementary08302013 127.png

The student's attendance for the Date Assigned and Date Due is also displayed to the far right.

Teacher Portal Gradebook Elementary08302013 128.png

MASS ADDING SCORE OR OTHER ASSIGNMENT INFORMATION

At the bottom of the Scores by Assignment form a Default field will display. This function can be used to mass change data. For example, if all students turned in the assignment on time a default date can be entered and all assignments will be updated with the same date.

Teacher Portal Gradebook Elementary08302013 129.png

To select a Default click the mouse on the drop down arrow.  Select the Default field, such as Score.  To the right of the Default field, enter a value to be added to all student's class assignments.  To overwrite existing values, click the mouse on the Overwrite Existing Values check box. A check mark will display to Overwrite existing Values.  Click the mouse on Change Defaults.

NOTE: If Overwrite Existing Values is not selected only blanks will be changed

Teacher Portal Gradebook Elementary08302013 130.png

The form will now display default changes made to all student's class assignments. In the example below, all students now have a score of 10 for the assignment.

Teacher Portal Gradebook Elementary08302013 131.png

After all class scores are entered statistical calculations will be performed at the bottom of the form.

Teacher Portal Gradebook Elementary08302013 132.png

Import Exam Data

On the View of Scores by Assignment, scores from an Aeries Analytics exam can by imported into a gradebook assignment. The assignment must have the Exam ID and Exam Test Admin populated. To import scores, RIGHT CLICK the mouse on the assignment list on the left of the page. An Import Exam Data option will display. Click the mouse on Import Exam Data to import the exam scores into the gradebook assignment.

Teacher Portal Gradebook Elementary08302013 133.png

BY STANDARD

The Scores by Standard view will display all the assignments for a single standard and it will use the calculation Formative/Summative calculations set on the Options form to determine the current score on that assignments. See the Options section below for more information on the Formative/Summative option.

Click the mouse on the Standard dropdown to change the standard. This page is in read only mode at this time. Changes cannot be made to scores on this page.

Teacher Portal Gradebook Elementary08302013 134.png

QUICK DATA ENTRY

To enter scores using the Quick Data Entry form, click the mouse on the Gradebook icon to select a gradebook then click on the View icon. Select Quick Data Entry from the dropdown.

Teacher Portal Gradebook Elementary08302013 135.png

The following screen will display.

Teacher Portal Gradebook Elementary08302013 136.png

To select an assignment click the mouse on the Drop Down. Click the mouse in the Student field to select a student. Enter the first characters of the student's first or last name. The student will be highlighted in blue. Click the mouse on the Student selected. Press Tab or Enter to the Score field and type the Score. Press Tab or Enter again to return to the Student field to select the next student.       


Teacher Portal Gradebook Elementary08302013 137.png

The scores will display across from the students name on the lower section of the form. All scores are saved immediately.

Teacher Portal Gradebook Elementary08302013 138.png

TA MODE – TEACHERS ASSISTANT ASSIGMENT ENTRY MODE

This feature is under development.

ACCESS LOG

This feature is under development.

TRENDS

This feature is under development.

GRADEBOOK REPORTS

To access Gradebook Reports, click the mouse on the Reports icon.

Teacher Portal Gradebook Elementary08302013 139.png

The following Reports Window will display. All gradebook have various report options available to the teacher.

Teacher Portal Gradebook Elementary08302013 140s.png

Reports can also be accessed from the navigation tree, under View All Reports.

Gradebook Assignments By Student

To print assignment information for the students click the mouse on Gradebook Assignments by Student from the list on the View All Reports page. The following screen will display. Select the Gradebook to print. Assignments and students can also be selected or deselected to print. The option Email To Parents is also included on this report.

Teacher Portal Gradebook Elementary08302013 141.png

Click the mouse on the Options tab and the following page will display.

Teacher Portal Gradebook Elementary08302013 142.png

Select which Gradebook To Print from the dropdown. There are various options to choose from in creating this report. Select from the following options and then click the mouse on the Run Report button.

  • Report Title – the title of the report when printed
  • Report Comment – area for comments about the report
  • Sort Assignments By – sort by assignment number or category
  • Student Sort – students can be sorted by name, student ID or custom sort order
  • Show Gradebook Summary – print the summary of scores by assignment type and the overall score/grade
  • Show Signature Line- for the parent to sign and return to the teacher
  • Show Completion Checks Instead of Scores
  • Print Only Students with Grade % Below
  • Print Only Students with Grade % Above

The Email Assignments button enables teachers a method to communicate at any time with students, parents/guardians or contacts regarding the student's progress on assignments.

The following is an example of the Gradebook Assignments By Student.

Teacher Portal Gradebook Elementary08302013 143.png

Below is a sample email to parent. The email will include the report information in the body of the email. Not as an attachement.

Teacher Portal Gradebook Elementary08302013 144.png

Gradebook Missing Assignments

To print missing assignment information for the students click the mouse on Gradebook Missing Assignments from the list on the View All Reports page. The following pages will display.

Select the gradebooks and from the following options and then click the mouse on the Run Report button.

Teacher Portal Gradebook Elementary08302013 145.png

Click the mouse on the Options tab and the following page will display.

Teacher Portal Gradebook Elementary08302013 146.png

The option Email To Parents is also included on this report.

The following is an example of the Gradebook Missing Assignments.

Teacher Portal Gradebook Elementary08302013 147.png

Gradebook Roster

This is a newly available report for teachers to print student rosters from gradebook lists with student information and a series of blank columns.

To print this report click the mouse on Gradebook Roster from the list on the View All Reports page. The following page will display.

Teacher Portal Gradebook Elementary08302013 148.png

Select which Gradebook To Print from the dropdown. There are various options to choose from in creating this report. Select from the following options and then click the mouse on the Run Report button.

Report Title – the title of the report when printed

Number of Empty Boxes – this number of empty boxes will print on each line.

Number of Extra Lines – this number of empty lines will be printed at the end of the report. These empty lines can be used to write in new students.

Height of Each Detail Line – indicates how high each line of students should be.

Student Sort – students can be sorted by name, student ID or custom sort order

Student ID/Number Viewing – view by Student ID (STU.ID), Student Number (STU.SN) or Neither

Show Line Numbers – next to each student.

Show Student Grade Level - to the right of each student name.

Show Phone Number

Show Address

Show City – in addition to the street address.

Show Birth Date

Show Parent/Guardian Name

Include Inactives – by default, only active students print.

Include Student Alias Names – will display student alias name if applicable

The following is an example of the Gradebook Roster.

Teacher Portal Gradebook Elementary08302013 149.png

Gradebook Summary

To print a summary for a gradebook click the mouse on Gradebook Summary from the list on the View All Reports page.

Click the mouse on the Gradebook To Print Drop Down and select the gradebook. Select the various printing options.

Teacher Portal Gradebook Elementary08302013 150.png

The following is an example of the Gradebook Summary.

Teacher Portal Gradebook Elementary08302013 151.png
Teacher Portal Gradebook Elementary08302013 152.png

Export to Excel

There are 2 Gradebook Summary reports available. The Gradebook Summary Export to Excel report converted from ABI. In order to support a high number of assignments and to allow teachers versatility in printing options, this report will always output to XLS format.

To print a summary for a gradebook click the mouse on Gradebook Summary 'Export to Excel' from the list on the View All Reports page.

Click the mouse on the Gradebook To Print Drop Down and select the gradebook. Select the various printing options.

Teacher Portal Gradebook Elementary08302013 153.png

The default will select all Assignments. Clicking the mouse on one assignment can select individual assignments. Holding down the Control (Ctrl) key and clicking on assignments can select more than one in that area. When complete click the mouse on the Run Report button.

The following is an example of the Gradebook Summary 'Export to Excel'.

Teacher Portal Gradebook Elementary08302013 154.png


Progress By Student

This report optionally allows a teacher to view on a single report how students are doing in all their subjects.

Teacher Portal Gradebook Elementary08302013 155.png

The following is an example of the Progress By Student report.

Teacher Portal Gradebook Elementary08302013 156.png

BACKUPS

The Backups tab on the Add/Edit Window form will allow teachers to Backup their gradebooks.

To create a backup of your gradebooks, click the mouse on the Backups tab.

Teacher Portal Gradebook Elementary08302013 157.png

The following page will display and will show all of the teacher's current gradebooks.

Teacher Portal Gradebook Elementary08302013 158.png

You can choose to backup ALL gradebooks by clicking your mouse on the ALL button on the top right of the Backups page. This will highlight all of the gradebooks in the backup area.

Teacher Portal Gradebook Elementary08302013 159.png

You can also select a single gradebook to backup by clicking your mouse on the gradebook. The selected gradebook will be highlighted in blue.

Teacher Portal Gradebook Elementary08302013 160.png

To backup multiple gradebooks, hold the CTRL key on your keyboard while clicking the mouse on the gradebooks. The selected gradebooks will be highlighted in blue.

Teacher Portal Gradebook Elementary08302013 161.png

After you have selected the gradebooks to backup, click on the Backup Gradebooks icon at the bottom of the page.

Teacher Portal Gradebook Elementary08302013 162.png

To Restore a Gradebook click the mouse on the Restore tab.

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The following page will display and will show all of the teachers currently backed up gradebooks.

Teacher Portal Gradebook Elementary08302013 164.png

To Restore a backup into a New Gradebook, check off the Load into New Gradebook option on the Step 1 form and then click your mouse on the Next button at bottom of the page.

Teacher Portal Gradebook Elementary08302013 165.png

To Restore an existing gradebook back to a previous gradebook backup, leave the Load Into Gradebook option unchecked and choose the existing gradebook from the list by clicking the mouse on it. Then click your mouse on the Next button on the bottom of the page.

Teacher Portal Gradebook Elementary08302013 166.png

On Step 2 of the Restore' form you will see the list of previously backed up gradebooks. Note the Date and 'Time of the backups are displayed. Choose the gradebook you wish to Restore into your new or existing gradebook by highlighting the gradebook in the list and then hit the Next button at the bottom of the page.

Teacher Portal Gradebook Elementary08302013 167.png

On Step 3 of the Restore page you can give your New gradebook a name in the Gradebook Description box. If you choose to leave the Gradebook description blank on this form, the new gradebook will take on the name of the gradebook you are restoring from.

If you are restoring a previous version of an existing gradebook you will not see the Gradebook Description box.

Teacher Portal Gradebook Elementary08302013 168.png

You can then check off what you would like to restore into your new or existing gradebook.

Teacher Portal Gradebook Elementary08302013 169.png

Once your selections are made, click your mouse on the Restore button at the bottom of the page.

GRADE REPORTING - LOAD FROM GRADEBOOK

The Standards Based Grades form can be utilized to Load Grades From Gradebook. After the Gradebooks have been completed, the grade marks can be calculated from the Gradebook and transferred over to the student's grades. From the Navigation tree, click the mouse on Standards Based Grades.

Teacher Portal Gradebook Elementary08302013 170.png

Click the mouse on the Load from Gradebook option on the Standards Based Grades screen.

Teacher Portal Gradebook Elementary08302013 171.png

On Step 1, Select which Grade Level the grades will be loaded into. Verify the date and click the mouse on the Next button.

Teacher Portal Gradebook Elementary08302013 172.png

A list of gradebooks will display on Step 2. Select or deselect the gradebooks to include in the Load from Gradebook process. Click the mouse on the Next button.

Teacher Portal Gradebook Elementary08302013 173.png

On Step 3, enter the different scores into the Low and High fields for the Marks. When done entering all marks click the mouse on the Next button.

Teacher Portal Gradebook Elementary08302013 174.png

Step 4 will now display the students with their Overall percentage and the grade Mark that was calculated. To update the marks into Standards Based Grades click the mouse on the Import Grades button.

Teacher Portal Gradebook Elementary08302013 175s.png

The Standards Based Grades screen will now display marks entered into each standard for the Grade selected.

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The Standards Based Grades screen also has an option to View By Standard.

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The View By Standard option allows you to Mass Add Marks to all students for a selected standard.

Teacher Portal Gradebook Elementary08302013 178.png


Click the mouse on the Mass Add Marks button and the following form will display. Choose a Mark you wish to mass add to all students from the drop down list and then click your mouse on the OK button.

Teacher Portal Gradebook Elementary08302013 179.png

The following form will display showing all students for the selected standard with the Mark that was Mass Added.




</div> </div>


Aeries.Net - Teacher Portal Gradebook - Secondary


Aeries Gradebook will allow teachers to setup all class assignments for their classes. The teacher can then enter scores received by the student for these assignments.

The program will calculate the percentage of the maximum score that the student received. This will help determine the grade the student should receive in the class.

It is important that the following steps are performed in the order below for the gradebook to function properly:

  • Setup Standards Based Grades within Aeries (if applicable)
  • Create Gradebooks
        • Mass Add Gradebooks
        • Copy Gradebooks
  • Add students to Gradebook
  • Link Gradebooks
  • Add Category Types
  • Add Assignments
  • Enter scores for students using one of the four

different Methods – Scores by Class, Scores by Student, Scores by Assignment or by Quick Data Entry form

To Access Teacher Portal

The Teacher Portal can be setup and accessed from any PC that has access to the Internet. The user must be setup by the System Administrator at the school district in order to have access to the files.

To access Teacher Portal, type the name of the user into the User Name field and press Tab. Type the password that has been assigned in the Password field. When the User Name and Password have been entered the Database and Year fields will now be accessible. Select the Database and Year and click the mouse on the Login button.

The School field will now be accessible and the drop down will display the schools that the User Name has permissions to access. Click the mouse on the drop down arrow to the right of the School field and to select a school. Click the mouse on the Continue button.

NOTE: The log in page may look different than the above depending on your system configuration and school access.

GRADEBOOKS

To access Gradebooks, click the mouse on the Gradebook node on the Navigation tree. The Gradebook page will display in the Scores by Class view.

The selected gradebook name will display on the top right of the page.

On the top left of the Gradebook page are multiple icons are displayed:

♦ Gradebook ♦ View ♦ Edit ♦ Mass Add Gradebooks ♦ Add Assignment

Click the mouse on Gradebook icon at the top left of the page and a dropdown of the existing gradebooks will display. The current gradebook will display in the list with a check mark to the left of it. Inactive gradebooks will display at the bottom of the list with brackets around them.

Use the tabs on the left of the gradebook page to change between Assignments and Students for the selected gradebook.

VIEW

The View icon will allow the user to change the gradebook page. Available pages are the default Scores By Class, Scores By Student, Scores By Assignment, Scores By Standard and Quick Data Entry.

EDIT

Many gradebook functions can be performed with the Edit icon. Click the mouse on Edit icon and the following options display Add/Edit and Link Gradebooks.

ADD NEW GRADEBOOK

To add a new gradebook, click the mouse on the Gradebook node on the Navigation tree from the Home Page.

There are several ways to add new gradebooks.

  • Edit icon – add gradebooks individually
  • Edit icon, Copy Gradebooks function – will allow you to copy from another teacher or year.
  • Mass Add Gradebooks icon – ability to mass add gradebooks for teachers section

If there are no existing gradebooks the following blank page will display. To create a new Gradebook individually, click the mouse on Edit icon on the top left of the page.

A dropdown will display. Click the mouse on the Add/Edit option.

A blank Add/Edit Window will display with various function icons on the bottom of the window. Click the mouse on the Add Gradebook icon on the lower left of the Add/Edit Window.

The following page will display.

The new gradebook will be auto assigned a gradebook number. Select the Type of gradebook. The Type field can be left blank.

If the System Administrator has selected the Portal Option of Support Standards-Based Grade Reporting, the Gradebook Type will have the following options in the dropdown.

The types available in the dropdown will be used in the future during the Load from Gradebook process for calculating scores. At this time the gradebook type will not be used.

  • Average – No Standards. Default option. Standard point system.
  • Average – Standards Separate (Hybrid). Will allow assignments to standards linked as well as assignments with no standards linked. Standard Point System for Overall Grade, but will allow data entry by standard and in-gradebook analysis of standards
  • Standards Based. All assignments must have standards linked to them. Calculates score for each standard, and then averages the scores for each standard together, recursively, to achieve an Overall Grade in the class.

On the right side of the form there are two tabs: Gradebook Sections and My Sections. The Gradebook Sections tab will display all sections connected to the selected gradebook. The My Section tab will display all sections available for the teacher.

Select a section from the My Sections tab. To select a section, RIGHT CLICK the mouse on the section. Click the mouse on the message that displays - Add Section to Gradebook.

The Gradebook fields will now default with the selected sections information (period, Name, Term, Grade Range and Dates). The gradebook name can be edited if necessary. Enter the gradebook Start and End Date. The Start and End Dates should match the terms. Enter a Comment if applicable. Click the mouse on the Save icon.

The Add/Edit Window will now display with the New Gradebook listed on the left hand side.

To add additional Gradebooks click the mouse on the Add New Gradebook icon and add all gradebooks that will be utilized. When complete the form will display ALL Gradebooks added on the left hand side.

COPY GRADEBOOK CONFIGURATIONS

When adding a new gradebook, the ability to copy any other gradebook in the current year or last year is available. Final Marks, Category Types and Assignments can also be copied.

Click the mouse on the Add New Gradebook icon then click the mouse on the Copy Configurations icon

The following page will display.

Follow all 3 Steps on the form. Select the Year and Teacher in Step 1. Use the Year dropdown to select the Year. To select a Teacher, click the mouse on the Teacher Name. The teachers existing gradebooks will display in Step 2. Click the mouse on the gradebook to select the Gradebook to copy in Step 2. Select the gradebook tables to copy in Step 3 and click on the Copy Gradebook Configurations button.

The following Add/Edit Window will display with the new Gradebook information defaulting from the copied gradebook. Change any of the applicable information and click on the Save icon.

MASS ADD GRADEBOOKS

To mass add gradebooks for all or selected sections, click the mouse on the Mass Add Gradebooks icon.

The following page will display with the teachers assigned sections listed. Use the checkmark at the top of the selection column to select all the sections. Select or deselect the sections individually by clicking on the box. Click the mouse on the Create Gradebooks button.

Gradebooks will be created for each section with the Course Title as the Gradebook Name. The following page will display with the gradebooks listed on the left of the page. The gradebooks can be edited after they are created. The gradebook Term of Year can be changed to another term. For example, for a Fall gradebook, change the Term and End Dates for the Fall term.

EDIT GRADEBOOK

To edit an existing Gradebook, click the mouse on the Edit icon on the top left of the Gradebook page and click on Add/Edit.

The following page will display for the selected gradebook. To edit a gradebook click the mouse on the gradebook from the list on the left side. Make any changes to the gradebook and click the mouse on the Save icon.

DELETE A GRADEBOOK

To delete a gradebook, click the mouse on the delete icon.

Two confirmation messges will display.

NOTE: All assignments and student scores will also be deleted when deleting a gradebook. Use extreme caution when deleting a gradebook.

LINK GRADEBOOKS

The Link Gradebooks option will allow you to create a group of gradebooks. This will allow changes to be made to Category Types and Assignments, which will update a group of gradebooks.

To link gradebooks, click the mouse on the Edit icon on the top left of the page. Click the mouse on the Link Gradebooks option from the dropdown.

The following screen will display with all gradebooks. The Group: Ungrouped will display on the left side of the screen with zeros in the field.

REMEMBER: Gradebooks must be linked when the gradebooks are created AND before Assignments are added. Gradebooks cannot be linked after Assignments have been added.

To Link Gradebooks enter the same number in the Group field. For example, all gradebooks listed below with 1 entered in the Group field will be linked.

The gradebook will move from the Ungrouped section to the Grouped section.

Linking gradebooks together will cause all Category Types and Assignments changes to apply to all gradebooks in a group.

REMEMBER: When Linking gradebooks any change made to Category types or assignments will update ALL gradebooks that are linked.

GRADEBOOK OPTIONS

The Options form allows you to select various information to either display or not display on the Scores by Class form.

Click the mouse on Edit on the top left of the gradebook form. Click the mouse on Add/Edit then the Options tab. The following page will display with the selected gradebook name on the top of the form.

  • Weight Scores of Assignments by Type – this option indicates whether or not total points grading of weighted type grading is used to determine students' overall grades.
  • Range of Assignments to Display – low and high assignment numbers to display in the current gradebook. Used if gradebook is too large and a teacher wants to hide a group of assignments.
  • Range of Assignments to Count in Total Grade – low and high assignment numbers to count in students' total/overall grade. Used if a gradebook spans multiple grading periods and only a subset of the assignments should be used to calculate the current total grade.
  • Apply Display Range to Entire Gradebook – normally the display range only applies to the Scores by Class page. This option applies the display range to the rest of the gradebook.
  • Show Overall Mark with Score – this option turns on the showing of the alpha mark that the overall percentage translates to. The percentage ranges for each mark can be edited from the Final Marks tab.
  • Count Assignments toward Final Grade Immediately after a Score is Entered – normally a score will not count toward a student's overall grade until the Grading Completed checkbox for an assignment is checked. This option will make any assignment with a score count in the overall mark no matter what the Grading Completed checkbox indicates.
  • Weight Formative\Summative Assignments - this option allows teachers to weight Formative and Summative Assignments separately in calculating the overall grade for the class or for a standard.

The system will first use total points and weighted categories (if enabled) to determine a percentage for "Formative" and "Summative" assignments and then will use the defined weight factors to produce a final score.

  • Doing Rubric: This option will accommodate rubric scoring. Values entered will be averaged and percentages will not display. The Doing Rubric option should only be used on new gradebooks and not on existing gradebooks with scores already submitted.

For linked gradebooks, this option will apply to all gradebooks.

ADD CATEGORY TYPES

Prior to entering Gradebook Assignments, the Category Types or assignment types must be setup. A Category contains a description and percent of grade that this Category will receive.

To add Category Types, click the mouse on the Edit icon on the top left of the Gradebook page and click the mouse on the Add/Edit option.

The Add/Edit Window will display for the Gradebook selected. To add a Category click the mouse on the Category icon on the bottom left of the Add/Edit Window.

Enter the description of Category and the percent of grade that this Category will receive. An example of a Category type is Homework. Use the tab key to add additional Categories. Click the mouse on the Save icon when completed.

A message will display below the Categories indicating the Category types total has NOT reached 100% for the assignment types that have been setup. Add all assignment types.

After ALL Category types have been entered and the % of Grade totals 100% the message will no longer display.

Changes can also be made to Category Types after they are setup. Select the Category and re-enter the information to be changed. Click the mouse on the Save icon.

The Doing Weighted Scoring option will default to base a student's final grades by percentage. To change this option click the mouse on the box and no check mark will display and % percent column will not display.

NOTE: If the Doing Weighted Scoring is turned off the student's final grades will be based on total points. Also, the % of Grade column would no longer display.

ADD STUDENTS TO GRADEBOOKS

From the Gradebook page a message will display in red if there are students pending addition into the gradebook.

Click the mouse on the message and the following Enter/Leaves Window will display.

Click the mouse on Enters to display gradebooks. Click the mouse on a gradebook. Use the scroll bar on the right side of the form to view all gradebooks and students pending.

Click the mouse on the Add All Students button on the top of the page to add all students. This will add all pending students to all gradebooks displayed. A Confirmation message will display. Click the mouse on Yes to continue.

The Enters/Leaves Window will be blank to indicate no other students are pending into the gradebook. Click on the Exit icon.

To enter students individually into the gradebook, click the mouse on the dropdown under the Action column. The options of Add or Do Not Add will display. Select the appropriate action. Click the mouse on the Save icon.

To the far right of the form two fields display, Low Assgn and High Assgn. These fields are used to determine the assignments a student is accountable for if they are added to a class or leaving a class. Students added to a class after the class started or leaving a class may not be responsible for certain assignments. Enter the starting assignment they are responsible for in the Low Assgn field when adding this student. Enter the last assignment this student is responsible for in the High Assgn field or leave the default of 0 if the student will remain in the class for the rest of the year. When complete click the mouse on the Save icon.

For example, Christopher Blue started the class on 09/30/2012 and will not be responsible for the first 5 assignments. So Low Assgn = 6 and High Assgn = 0.

When complete click the mouse on the Save icon.

MANAGE STUDENTS

The Manage Students tab will display all students in a selected gradebook. Click the mouse on the Edit icon on the top left of the Gradebook page and click the mouse on Add/Edit.

Select the gradebook on the left side of the page and select the Manage Students tab.

The Action dropdown will allow you to Drop or Delete a student from the selected gradebook. To Drop a student, click the mouse into the Action field and select the Drop option from the dropdown to the left of the Student's name. Click the mouse on the Save icon.

Dropped students will display hi-lited in yellow at the bottom of the student list.

To Delete a student, click the mouse on the check box at the top of the form. The check box at the top of the form MUST be checked.

Select the Delete option from the Action dropdown to the left of the Student's name and click the mouse on the Save icon. The student and their scores will be deleted from the gradebook.

NOTE: Deleting a student will delete a student's scores and must be done with caution.

ADD NEW STUDENTS

Teachers can import any student into their gradebook if the System Administrator has selected the option in Portal Options. If the option is selected, teachers will see an Add Student icon on the bottom of the Manage Students form on the Add/Edit Window.

To add new students into a gradebook, click the mouse on the Add Student icon. The following form will display. To Search by Student, enter a name or partial name in the search box and hit Enter.

A list of students will display. Only students within the defined grade range of the teacher will be displayed.

Click on the student or students name to highlight the student name in blue to select. Click the mouse on the Add Students button to add them to the gradebook. The student will now be included in the list of students on the Manage Students form for the selected gradebook.

NOTE: To set the grade range for the teacher, in Aeries enter a Low Grade and Hi Grade value on the Teachers form.

CUSTOM SORT

The Manage Students form display's a Sort field. The default sort number is alphabetical by the student's last name. A Custom Sort Order can be assigned to students.

To change the sort order, click the mouse in the Sort field and type over the sort number. Click the mouse on the Save icon.

The Scores by Class page has a Sort By Custom Sort Field instead of Name option on the bottom left of the page.

If the option is selected the students will display by the Custom Sort Order on the Scores by Class and Scores by Assignment pages.

FINAL MARKS

The Final Marks option will display the Alpha Marks. The teacher can assign Low and High percentages to the marks. The alpha mark will display in addition to the total percentage for the student.

The Restore School Recommended Defaults button will pull the low and high %s from Aeries if they are defined on the Grade Reporting Options (GRC table), Update Valid Marks form.

The option Show Overall Mark w/ Score is also available from the Options form.

If using the Doing Rubric gradebook option, it is important to set the Final Marks appropriately. Or deselect the Show Overall Mark w/ Score option to not display the Final Marks.

GRADING RULES

These options apply to the current gradebook being viewed. Grading Rules are meant to Drop the Lowest N Assignments and optionally replace those assignment scores with either the average score or the top score in the area defined by the rule.

To access the Rules form click the mouse on Edit on the top left of the gradebook form. Click the mouse on Add/Edit then the Rules tab. The following page will display with the selected gradebook name on the top of the form.

ADDING NEW GRADING RULES

Multiple rules can be applied to the same gradebook. Click the mouse on the Rules icon on the bottom of the Add/Edit Window.

The following screen will display.

The lowest N scores are usually determined by looking at a single category. But if the current gradebook is doing total points grading and not weighted types, the option to drop the lowest N scores across "All Categories" will be available.

According To - how to consider a particular score as being the lowest is answered by this setting. The options of "Negative Weight" and "% Score" are available.

  • "Negative Weight" is calculated by determining the difference between the Max Score and the actual Score (Max – Score).
  • "% Score" is determined by dividing the actual Score by the Max Score (Score / Max).

And Replace With - a teacher may not want to simply discount the lowest scores and remove them from the overall score calculation. A teacher may want to replace the identified low scores with another value. This setting allows for 1 of 3 options: "Nothing", "Average Score", and "Best Score".

  • "Nothing" will simply drop the identified assignment from the overall score calculation for the student.
  • "Average Score" will calculate the average percentage of the score value of all assignments in the identified Assignment Category/Type and will use that percentage against the Max score for that assignment to calculate the virtual score value to use in place of the actual score.
  • "Best Score" will find the best percentage score value across all assignment in the identified Assignment Category/Type and will use that percentage against the Max score for that assignment to calculate the virtual score value to use in place of the actual score.

ADD GRADEBOOK ASSIGNMENTS

To add Gradebook Assignments click the mouse on Edit on the top left of the page. Click the mouse on Add/Edit from the dropdown.

The following Add/Edit Window will display. Select a gradebook on the left hand side and click the mouse on the Add Gradebook Assignments icon on the lower left of the Add/Edit Window.

Select a gradebook on the left hand side and click the mouse on the Add Gradebook Assignments icon on the lower left of the Add/Edit Window. The following page will display.

To add a new gradebook assignment, click the mouse on the drop down arrow for the Category field. The Categories that were previously setup in Add Category will display. Click the mouse on the Category from the dropdown.

After the Category is selected press the tab key. It is essential that category is entered for an assignment. If Category is left blank this assignment WILL NOT be counted in any students FINAL GRADE.

Enter the description of the assignment in the Description field and press the tab key.

Select the Type of assignment from the dropdown. Brief descriptions of the types are below.

  • Formative Assignments – assignments that are part of the instructional process. Assignments that forms knowledge. Examples: Worksheets and Projects.
  • Summative Assignments – assignments that gauge a students learning. Assignments that summarizes knowledge. Examples: Quizzes and Tests.

This field will integrate with Aeries Analytics and the View by Standard page.

Select the Extra Credit option if the applicable. The Extra Credit option will change the Max and Number Possible fields to 0.

The Assigned Date will default to today. Change the date if not today. The Due Date will default to the next school day. Change the Due Date if applicable. The Due Time will tie in with student drop boxes and require that the student turn in the assignments online before the Due Date and Due Time.

The Exam ID and Exam Scan Date Range fields are used with Aeries Analytics.

Type the number of the maximum score that can be received in the Max Score field. Enter the number of the maximum number possible in the Max Number Correct field. The Max Number Correct is not a required field. If entering using the Max Number Correct option the Point Value will be calculated based on the Max Number Correct and the Max Score.

For example, an assignment consists of a worksheet with 20 questions but the assignment is worth 10 points. Enter a Max Score of 10 and a Max Number Correct of 20. When the scores are entered using the # Correct option, the Point Value will be calculated automatically. If the student's # Correct is 18, a % of 90 will display.

Rubric: If the Gradebook option Doing Rubric is selected, a Rubric option will display and default ON when adding new assignments.

When the Rubric option is selected, the Max Score and Max Number Correct fields are disabled. The Rubric option will change the system into an averaging system that treats points as absolute values.

Assignments can be added to a Rubric gradebook that are not tagged as Rubric. Scores can be given to the non-rubric assignments and they will not be calculated into the Average. In the example below, assignment #5 is a non-rubric assignment. The score is excluded from the Average.

The Visible to Portal option will allow or deny the assignment to be visible to students and parents through the Parent Portal. The Score Visible to Portal can be used to allow or deny the assignment score to be visible to students or parents.

NOTE: If Grading Completed is not selected assignments are not factored into a students overall grade unless Grading Completed is selected when entering Score.


The Input By Standard option and list of Standards will only display if the System Administrator has enabled the Portal Option of Support Standard-Based Grade Reporting.

The Input by Standard option will allow scores to be entered by the standard that is connected to an assignment. The Scores by Class, Scores by Student, Scores by Assignment and Quick Data Entry pages will allow data entry of scores by standard when the Input by Standard option is selected.

To link a standard to the assignment use the scroll bar on the right side of the standard list to scroll up and down the standard list.

Utilize the filter box to limit the displayed standards. Enter a word to limit by and click the mouse on the Search icon. The Limit to Gradebook Grade Range will further limit the standard list to the standards for the gradebook grade range.

RIGHT CLICK the mouse to select a standard. Click the mouse on the Add Standard to Assignment message.

There are two tabs on the right side of the Standard section, Available Standards and Assignment Standards. The standards linked to an assignment will display on the Assignment Standards tab and all the standards will display on the Available Standard tab.

Add all class assignments for the gradebook selected. Click the mouse on the Save icon when all assignment information is completed. The class assignments are now assigned to each student currently enrolled in the class selected.


ADD OR EDIT ASSIGNMENTS

After an assignment has been created, it can be edited or a new assignment can be added by RIGHT clicking on the assignment list on the Assignment tab.

Assignments can also be edited or added from the Scores by Assignment view. Click the mouse on the Add/Edit option under Edit and the edit form will default to the assignment currently being viewed.

IMPORT/PUSH ASSIGNMENTS FROM/TO ANOTHER GRADEBOOK

This feature is under development.

FILE UPLOAD PROCESS

The File Upload feature allows teachers to upload and link documents to their Gradebook Assignments. These files can be an MS Word document, Text file, MS EXCEL or PDF file and numerous other types of documents. Certain file types cannot be loaded such as an executable program ending in .exe.

Future enhancements will allow the uploaded documents to be downloaded by students.

After you create and save an assignment, an Upload Files button will display on the Add/Edit Assignment page.

When you click the mouse on the Upload Files button, the following box will display. Click the mouse on the Browse button to find the file you wish to upload.

Click the mouse on the file then click the mouse on the OPEN button.

Click the mouse on the UPLOAD button

Once the file has been uploaded it will show a status of 100% to the right of the Document name. Click the mouse on the X on top right of the page to close the upload control box.

The document is now listed for the Assignment in the Upload Files area.

Once the document has been uploaded, a teacher can View the Document or Delete the Document by right clicking on it with the mouse.

After the document is uploaded, the teacher can also view the document attached to the assignment on the Gradebook Details page by clicking the mouse on the Gradebook Details node on the Navigation Tree.

The document will display in the Documents column.

ENTERING STUDENT SCORES

There are 4 different methods to enter scores – Scores by Class, Scores by Student, Scores by Assignment or Quick Data Entry. The following options for entering scores apply to the

Scores by Class, Scores by Student and Scores by Assignment forms.

  • Excluding Students from Assignments by using the mark of NA or TX
  • Missing Assignments

EXCLUDE STUDENT FROM ASSIGNMENT

If a score is not to be included in a student's final grade, Enter NA or TX – Temporarily Excused in the Score field for the assignment selected. This will make the Max Score zero for this assignment for the student selected. For example, a student is dropped from the class and does not complete the assignment. The score field will display in PINK if NA or TX was entered for an assignment and is not included in a student's final grade.

MISSING ASSIGNMENTS

Assignments that have been checked as Grading Completed but with no scores entered are Missing Assignments. The score field will display in RED.

SCORES BY CLASS

Many columns on the Scores by Class page can be sorted and expanded. The Student, Grade Percent and Mark columns can all be sorted descending and ascending. Click the mouse on the column heading to sort. Below, the Percent column is sorting descending, click the mouse again and the column will sort ascending.

The class assignment description will display along the top of the form with all students enrolled listed to the right of the page. The assignment description field can be expanded by using the horizontal arrows.

To enter scores for assignments for the entire class, select a Gradebook from the Gradebook icon. Click the mouse on the View icon and select the Scores by Class option. The following screen will display.

Click the mouse in the Assignment Score field for the student selected and enter a score. All changes to the page will be updated immediately.

The cursor will move down the assignment selected for each student displayed. There are additional navigation options below:

  • UP and DOWN Arrow Keys - moves up and down assignments
  • ENTER - moves up and down the assignments
  • TAB Key - moves across assignments for student selected
  • SHIFT and TAB - moves backward across assignments

RIGHT CLICK the mouse in the score field to display the following form. The following data can be updated.

NOTE: Scores are not factored into the overall grade until grading has been completed.

RIGHT CLICK on the Assignment description to mark the assignment Grading Complete. When the Grading Complete option is checked any scores not yet entered will display in red as Missing Assignments. Other assignment options are also available.

SCORES BY STUDENT

To enter scores by student, select a Gradebook from the Gradebook dropdown. Click the mouse on the View icon and select the Scores by Student option. The following screen will display with students. Select the student from the dropdown.

The following page will display for the selected student. The student's name will display on the top right of the form and the gradebook assignments will be listed.

Students can be changed by clicking the mouse on the Students tab to the left of the page. Select another student from the drop down and the student selected will display.

The Display Only Missing Assignments option when checked will only display assignments that have been checked as Grading Completed with no scores entered. The score field will display in RED.

The following columns can be sorted ascending and descending. Assignment #, Description, Category, Due Date and Grading Complete. For example, click the mouse on Category, the class assignments will now display in alphabetical order by Category. To sort in descending order, click on the column heading again.

All the columns can be expanding by using the horizontal arrows.

ENTER SCORES BY STUDENT

All class assignments will display for the student selected. Click the mouse in the Score field. Enter the score received and press Enter. If the Max Score needs adjusting enter the score.

Enter the date the assignment was completed in the Date Completed field. Enter Comments in the field below and select a Status Reason from the dropdown if needed.

If the Grading Complete field displays No the assignment will not count towards the final grade and the percentage of grades at the bottom of the screen will not re-calculate regardless if the due date has been reached.

If Yes displays, the assignment will be counted as a zero until a score has been entered and after the score has been entered it will be calculated.

SCORES BY STUDENT - PERCENT OF GRADE

After the class assignments have been setup the student's scores can be entered and tracked. As the scores are entered the percentage of the grade is calculated at the bottom of the form.

:

If using the Gradebook option for Weight Formative\Summative Assignments, the Scores By Student page will display the Formative and Summative percents along with the Category percents.

SCORES BY ASSIGNMENT

To enter scores by assignment, select a gradebook from the Gradebook dropdown. Click the mouse on the View icon and select the Scores By Assignment option. The following screen will display with the assignments listed. Select the assignment from the dropdown.

Assignments can be changed by clicking the mouse on the Assignment tab to the left of the page. Select another assignment from the drop down and the assignment selected will display.

The Display Only Missing Assignments option when checked will display only assignments that have been flagged as Grading Completed with no scores entered. The score field will display in RED.

The Sort By Custom Sort Field instead of Name option will sort the students in the custom sort order as defined on the Manage Students.

All students and scores will display for the assignment selected.  To select a different assignment click the mouse on the assignments from the list on the left of the form.

Enter the Date Completed. Enter any Comment or Status if needed and press Tab.

MASS ADDING SCORE OR OTHER ASSIGNMENT DATA

At the bottom of the form a Default field will display. This function can be used to mass change data. For example, if all students turned in the assignment on time a default date can be entered and all assignments will be updated with the same date.

To select a Default click the mouse on the drop down arrow.  Select the Default field, such as Score.  To the right of the Default field, enter a value to be added to all student's class assignments.  To overwrite existing values, click the mouse on the Overwrite Existing Values check box. A check mark will display to Overwrite existing Values.  Click the mouse on Change Defaults.

NOTE: If Overwrite Existing Values is not selected only blanks will be changed in the field selected.

The form will now display default changes made to all student's class assignments. In the example below, all students now have a score of 10 for the assignment.

After all class scores are entered statistical calculations will be performed at the bottom of the form.

SCORES BY STANDARD

The Scores by Standard view will display all the assignments for a single standard and it will use the calculation Formative/Summative calculations set on the Options form to determine the current score on that assignments. See the Options section below for more information on the Formative/Summative option.

Click the mouse on the Standard dropdown to change the standard. This page is in read only mode at this time. Changes cannot be made to scores on this page.

QUICK DATA ENTRY

To enter scores using the Quick Data Entry form, click the mouse on the Gradebook icon to select a gradebook then click on the View icon. Select Quick Data Entry from the dropdown.

The following screen will display.

To select an assignment click the mouse on the Drop Down. Click the mouse in the Student field to select a student. Enter the first characters of the student's first or last name. The student will be highlighted in blue. Click the mouse on the Student selected. Press Tab or Enter to the Score field and type the Score. Press Tab or Enter again to return to the Student field to select the next student.       



The scores will display across from the students name on the lower section of the form. All scores are saved immediately.

TA MODE – TEACHERS ASSISTANT ASSIGMENT ENTRY MODE

This feature is under development.

ACCESS LOG

This feature is under development.

TRENDS

This feature is under development.

GRADEBOOK REPORTS

To access Gradebook Reports, click the mouse on the View All Reports node on the Navigation tree. From the All Reports Category dropdown, select Gradebook. The available gradebooks reports will be displayed.

'Gradebook Summary 'Export to Excel

There are 2 Gradebook Summary reports available. The Gradebook Summary Export to Excel report converted from ABI. In order to support a high number of assignments and to allow teachers versatility in printing options, this report will always output to XLS format.

To print a summary for a gradebook click the mouse on Gradebook Summary 'Export to Excel' from the list on the View All Reports page.

Click the mouse on the Gradebook To Print Drop Down and select the gradebook. Select the various printing options.

The default will select all Assignments. Clicking the mouse on one assignment can select individual assignments. Holding down the Control (Ctrl) key and clicking on assignments can select more than one in that area. When complete click the mouse on the Run Report button.

The following is an example of the Gradebook Summary.

Gradebook Summary

To print a summary for a gradebook click the mouse on Gradebook Summary from the list on the View All Reports page.

Click the mouse on the Gradebook To Print Drop Down and select the gradebook. Select the various printing options.

The following is an example of the Gradebook Summary.

Gradebook Assignments By Student

To print assignment information for the students click the mouse on Gradebook Assignments by Student from the list on the View All Reports page. The following screen will display. Select the Gradebook to print. Assignments and students can also be selected or deselected to print.

Click the mouse on the Options tab and the following page will display.

Select which Gradebook To Print from the dropdown. There are various options to choose from in creating this report. Select from the following options and then click the mouse on the Run Report button.

  • Report Title – the title of the report when printed
  • Report Comment – area for comments about the report
  • Sort Assignments By – sort by assignment number or category
  • Student Sort – students can be sorted by name, student ID or custom sort order
  • Show Gradebook Summary – print the summary of scores by assignment type and the overall score/grade
  • Show Signature Line- for the parent to sign and return to the teacher
  • Show Completion Checks Instead of Scores
  • Print Only Students with Grade % Below
  • Print Only Students with Grade % Above

The following is an example of the Gradebook Assignments By Student.

Gradebook Missing Assignments

To print missing assignment information for the students click the mouse on Gradebook Missing Assignments from the list on the View All Reports page. The following pages will display.

Select the gradebooks and from the following options and then click the mouse on the Run Report button.

The following is an example of the Gradebook Missing Assignments.

Gradebook Roster

This is a newly available report for teachers to print student rosters from gradebook lists with student information and a series of blank columns.

To print this report click the mouse on Gradebook Roster from the list on the View All Reports page. The following page will display.

Select which Gradebook To Print from the dropdown. There are various options to choose from in creating this report. Select from the following options and then click the mouse on the Run Report button.

Report Title – the title of the report when printed

Number of Empty Boxes – this number of empty boxes will print on each line.

Number of Extra Lines – this number of empty lines will be printed at the end of the report. These empty lines can be used to write in new students.

Height of Each Detail Line – indicates how high each line of students should be.

Student Sort – students can be sorted by name, student ID or custom sort order

Student ID/Number Viewing – view by Student ID (STU.ID), Student Number (STU.SN) or Neither

Show Line Numbers – next to each student.

Show Student Grade Level - to the right of each student name.

Show Phone Number

Show Address

Show City – in addition to the street address.

Show Birth Date

Show Parent/Guardian Name

Include Inactives – by default, only active students print.

Include Student Alias Names – will display student alias name if applicable

The following is an example of the Gradebook Roster.

Progress By Student

This report optionally allows a teacher to view on a single report how students are doing in all their subjects.

The following is an example of the Progress By Student report.

GRADEBOOK BACKUPS

The Backups tab on the Add/Edit Window form will allow teachers to Backup their gradebooks.

To create a backup of your gradebooks, click the mouse on the Backups tab.

The following page will display and will show all of the teacher's current gradebooks.

You can choose to backup ALL gradebooks by clicking your mouse on the ALL button on the top right of the Backups page. This will highlight all of the gradebooks in the backup area.

You can also select a single gradebook to backup by clicking your mouse on the gradebook. The selected gradebook will be highlighted in blue.

To backup multiple gradebooks, hold the CTRL key on your keyboard while clicking the mouse on the gradebooks. The selected gradebooks will be highlighted in blue.

After you have selected the gradebooks to backup, click the mouse on the Backup Gradebooks icon at the bottom of the page.

To Restore a Gradebook click the mouse on the Restore tab.

The following page will display and will show all of the teachers currently backed up gradebooks.

To Restore a backup into a New Gradebook, check off the Load into New Gradebook option on the Step 1 form and then click your mouse on the Next button at bottom of the page.

To Restore an existing gradebook back to a previous gradebook backup, leave the Load Into Gradebook option unchecked and choose the existing gradebook from the list by clicking the mouse on it. Then click your mouse on the Next button on the bottom of the page.

On Step 2 of the Restore' form you will see the list of previously backed up gradebooks. Note the Date and 'Time of the backups are displayed. Choose the gradebook you wish to Restore into your new or existing gradebook by highlighting the gradebook in the list and then hit the Next button at the bottom of the page.

On Step 3 of the Restore page you can give your New gradebook a name in the Gradebook Description box. If you choose to leave the Gradebook description blank on this form, the new gradebook will take on the name of the gradebook you are restoring from.

If you are restoring a previous version of an existing gradebook you will not see the Gradebook Description box.

You can then check off what you would like to restore into your new or existing gradebook.

Once your selections are made, click your mouse on the Restore button at the bottom of the page.

EMAIL ASSIGNMENTS

This feature is under development.

GRADE REPORTING-LOAD FROM GRADEBOOK

After the Gradebooks have been completed, the grade marks can be calculated from the Gradebook and transferred over to the student's grades. From the Navigation tree, click the mouse on Grades.

To load grades click the mouse on the Load Grades From Gradebook button on the top of the page.

The following screen will display. On Step 1 click the mouse on the drop down and select the period. Click the mouse on the Next button.

Step 2 will display with current gradebooks. Enter the Assignment Range and % of Overall Mark for each gradebook you wish to calculate. Click the mouse on the Next button.

The following screen will display with Marks to be calculated and loaded. The High and Low Percentages must be entered to calculate the Marks. After all High and Low Percentages have been entered click the mouse on the Next button.

Step 4 will now display the students with their Overall percentage and the grade mark that was calculated. To update the marks into grades click the mouse on the Import Grades button.

The Grades screen will now display. All marks calculated above for the students will display on this screen.

MASS ADD VALUES

To add any marks for Citizenship, Work habits or Comments click the mouse on the Edit All Records button and then enter the code into the field.

In the Edit All Records area, there is also an option to Mass Add Values to the Citizenship, Work Habits and Comments fields.

Clicking your mouse on Mass Add Values will display the following form. Choose the values for each field you wish to mass add and then click your mouse on OK.

After all marks have been entered click the mouse on Done Editing. This will automatically change the view to read only.


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