Automated Internet Registration

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Aeries Enrollment (formerly Automated Internet Registration (AIR)) allows a parent to quickly start the process of registering a student for school. Information about the student such as emergency contacts, medical and language information will be collected. Upon completion, the student's information is electronically sent to the school.

Aeries Automated Internet Registration


System Highlights

  • Allows parents to enter all student registration information online
  • Reduces data entry tasks for school personnel








Documentation

Adobepdficon.png [Aeries Automated Internet Registration - Aeries Browser Interface March 22, 2013]


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Aeries Automated Internet Registration Features Overview Aeries Automated Internet Registration (AIR) complements Aeries Client Server, allowing parents to quickly start the process of registering a new student for school via a simple wizard based web site. Information about the student such as emergency contact, medical and language information will be collected. Upon completion, the student’s information is electronically downloaded by the school in AeriesCS.
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Aeries Automated Internet Registration - Configure Settings The Automated Internet Registration (AIR) Admin Login provides various options that can be customized, allowing districts to tailor the presentation of registration information to be completed by parents.
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Aeries Automated Online Student Enrollment Aeries Automated Internet Registration allows a parent to quickly start the process of registering a student for school. Information about the student such as emergency contacts, medical and language information will be collected. Upon completion, the student's information is electronically sent to the school.
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Aeries Automated Internet Registration - Aeries.Net The Aeries Automated Internet Registration (AIR) import form is now available in Aeries.Net. This form will allow schools to view newly registered students from the AIR online registration website in Aeries.Net.
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Aeries Automated Internet Registration - Client Server The Aeries Automated Internet Registration (AIR) import form is now available in Aeries.Net. This form will allow schools to view newly registered students from the AIR online registration website in Aeries Client Server.



Aeries Automated Internet Registration

The Automated Internet Registration (AIR) system is a new component that can be made available to parents from a website. The Automated Internet Registration allows a parent to quickly start the process of registering a student for school. Information about the student such as emergency contacts, medical and language information will be collected. Upon completion, the student's information is electronically sent to the school.

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A form is now available in Aeries that will allow schools to view newly registered students from the web site and import the data into their Aeries database. The data entered by the parent can be reviewed and selected to be imported into Aeries.

There are Administrative details that need to be taken care of prior to using the Automated Internet Registration form in Aeries. For details see the Automated Internet Registration Configure System Settings documentation.

The Automated Internet Registration (AIR) form available will allow a school to attach to the Online Registration web site. The Automated Internet Registration (AIR) Student List form is available in Aeries from View All Forms and will display ALL current Online Registrations.

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There are Automated Internet Registration (AIR) options located from the Options button that MUST be setup correctly in Aeries prior to accessing the Automated Internet Registration (AIR) Student List form. This information will be setup in the Automated Internet Registration Administration and will need to be added to the Options button.

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The Load Which Status in the bottom left corner will allow you to display registrations that are Pending Import from the Automated Internet Registration (AIR) form into Aeries. The Imported option will display all registrations that have already been imported into Aeries.

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The Limit to Current School will allow you to display only registrations that have been selected to be registered at the Residential School or Preferred School.

To review student information from the Registration Confirmation form prior to importing the student click the mouse on the student so the name is highlighted.

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Next, click the mouse on the Summary button.

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The Registration Confirmation form from the web site will display to either view the information or to click the mouse on the Print button in the left hand corner to print a report of all registration information.

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The Automated Internet Registration (AIR) form has the ability to sort on each field heading by clicking the mouse once on the field heading. To reverse the sort, click the mouse again on the field heading.

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To import a student from the Automated Internet Registration form, click the mouse on the Student name. Click the mouse on the Details button.

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The Automated Internet Registration form has the ability to match an incoming student to an already existing student in the district. This process will allow the integration of data additions and modifications the parent entered in the AIR system to update an existing student record in Aeries.

After clicking the mouse on the Details button, the District Student Locator form will display with potential matches.

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If a match exists, highlight the Student name from the list and then click the mouse on the View Match Details button to see what information it was matched on.

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If a Student match is found in Aeries, to integrate the record with the AIR student record, click the mouse on the Student name and then click the mouse on the Use Selected Student for AIR button.

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The Student Details form will now display a red message of Matched To Exisiting Student In Aeries.

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The AIR form has a Source field to indicate whether the record previously existed in Aeries or is being imported from AIR.

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If a Student match is not found, click the mouse on the No Matching Student Found button.

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The information added to the Online Registration form on the web site can be viewed from Aeries. The Demographics tab will display all data that will be loaded into Student Demographics in Aeries.

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The Contacts tab will display all Contacts added which can include Parent/Guardian, Emergency Contact, Physicians, etc. In the left corner the Import? option is available. When selected the Import column on the right in the List box will display Yes. All contacts selected will be imported into Aeries.

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If you de-select the Import? option the Contact will now display a No in the Import column and will not be imported into Aeries.

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The Medical tab will display all Immunizations and Medical History. All information will default to be imported into Aeries. To de-select records, click the mouse on the Import Record? option box and the check mark will no longer display. These records will NOT be imported into Aeries.

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Note: If you selected the Use Selected Student For AIR option after selecting a student match from Aeries, the Immunization data entered in AIR will only clear and replace existing Aeries vaccinations data based on what the parent entered in AIR. (i.e. if the existing Student record in Aeries had data for HepA, HepB and DTP, and the parent only inputs DTP information in AIR, the HepA and HepB vaccinations in Aeries will not be cleared out, but the DTP information will be cleared and re-imported from the given AIR data).

The Authorizations tab will display any Authorization entered by the parent. All information will default to be imported into Aeries. To de-select records, click the mouse on the Import Record? option box and the check mark will no longer display. These records will NOT be imported into Aeries.

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The Other District Enrollment tab will display any prior District Enrollment entered by the parent. All information will default to be imported into Aeries. To de-select records, click the mouse on the Import Record? option box and the check mark will no longer display. These records will NOT be imported into Aeries.

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The Supplemental Questions tab will display all Supplemental information entered and will default to be imported into Aeries. To de-select records, click the mouse on the Import Record? option box and the check mark will no longer display. These records will NOT be imported into Aeries.

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After all information has been verified click the mouse on the Transfer Student button.

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If the student registration is for next school year the record will be imported with a status of (*) for pre-enrolled. If the student registration is being imported for the current school year, a Status Tag selection box will display. To select a Status Tag click the mouse on the drop down arrow. Click the mouse on the Tag or leave the tag blank to import the student as Active. Click the mouse on the Import button.

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The following message will display with the assigned Student number. Click the mouse on the OK button.

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The student will be added to Aeries and can be located using the Get button and the assigned Student number. The data imported from the Automated Internet Registration (AIR) form can now be updated in Aeries.

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